MINUTES OF MEETING
OTC COMMUNITY DEVELOPMENT DISTRICT

A regular meeting of the Board of Supervisors of the OTC Community Development District was held Tuesday, February 12, 2025 at 10:00 a.m. at the offices of Kilinski | Van Wyk, 2529 Herschel Street, Jacksonville, Florida.

Present and constituting a quorum were:
Michelle Pierce	Chairperson
Rose Bock	Vice Chairperson
Rocky Morris	Supervisor
Rodney Thompson	Supervisor

Also present were:
Marilee Giles	District Manager
Chris Loy	District Counsel

The following is a summary of the discussions and actions taken at the February 12, 2025 meeting.
FIRST ORDER OF BUSINESS	Roll Call
Ms. Giles called the meeting to order at 10:30 a.m. and called the roll.

SECOND ORDER OF BUSINESS	Audience Comments
There being no audience members present, the next item followed.

THIRD ORDER OF BUSINESS	Organizational Matters
Consideration of Appointing a New Supervisor
Ms. Pierce motioned to appoint Rodney Thompson to the Board.

On MOTION by Ms. Pierce seconded by Mr. Morris with all in favor appointing Rodney Thompson to the Board was approved.

Oath of Office for Newly Appointed Supervisor
Ms. Giles, being a notary public for the State of Florida, administered an oath of office to Mr. Thompson. She then gave an overview of the Sunshine and Public Records Laws.
Consideration of Resolution 2025-01, Designating Officers
Ms. Giles went over the current slate of officers: Ms. Pierce is Chair, Ms. Bock is Vice Chair, Mr. Morris and Mr. von der Osten are Assistant Secretaries, Mr. Oliver is Secretary and Treasurer, and from GMS’s office, Mr. Laughlin, Mr. Biagetti, Mr. Laughlin and Ms. Giles are

Assistant Secretaries and Assistant Treasurers. Mr. Thompson will be added an as Assistant Secretary.

On MOTION by Mr. Morris seconded by Ms. Bock with all in favor Resolution 2025-01, designating officers as detailed above was approved.

FOURTH ORDER OF BUSINESS	Approval of the Minutes of the July 16, 2024
Meeting
There were no comments on the minutes.

On MOTION by Ms. Bock seconded by Mr. Morris with all in favor the minutes of the July 16, 2024 meeting were approved.

FIFTH ORDER OF BUSINESS	Ratification	of	Agreement	with	Alliant
Engineering,	Inc.	for	Professional Engineering Services
Ms. Giles reminded the Board that at the last meeting the Board approved Alliant Engineering, Inc. serving as the District Engineer moving forward.

On MOTION by Mr. Morris seconded by Ms. Pierce with all in favor the agreement with Alliant Engineering, Inc. for professional engineering services was ratified.

SIXTH ORDER OF BUSINESS	Ratification of Engagement Letter with Grau
& Associates for the Fiscal Year 2024 Audit
Ms. Giles stated that the engagement letter documents and confirms the auditor’s objective and scope to audit the financial statements for the District for fiscal year 2024.

On MOTION by Ms. Pierce seconded by Mr. Morris with all in favor the engagement letter with Grau & Associates for the fiscal year 2024 audit was ratified.

SEVENTH ORDER OF BUSINESS	Selection of Audit Committee
Ms. Giles informed the Board that Florida Statutes requires that CDDs have an annual audit done by an independent third-party and that they form an audit committee to go through the request for proposals process. Typically, the board members serve as the audit committee.

On MOTION by Mr. Morris seconded by Ms. Pierce with all in favor the board members serving as the audit committee was approved.

EIGHTH ORDER OF BUSINESS	Discussion of First Quarter Goals and
Objectives
Ms. Giles asked if the Board had any concerns with the goals and objectives that were adopted at the last meeting.
There were none.
Mr. Morris asked if some pond drainage issues previously brought up were resolved.
Ms. Pierce responded that the landscapers have not yet brought forward a solution, but it will be discussed.

NINTH ORDER OF BUSINESS	Discussion of Fiscal Year 2026 Budget
Guidance
Ms. Giles informed the Board that the fiscal year 2026 budget is scheduled to be approved at the May meeting and asked if they have any changes they’d like to see staff include.
There being none, the next item followed.

TENTH ORDER OF BUSINESS	Staff Reports
District Counsel
Mr. Loy reminded the Board members of their requirement to complete four hours of ethics training before December 31, 2025.

District Engineer
Mr. Morris suggested the engineer call into a meeting every so often to update the Board on anything they may be working on, or to provide feedback on any questions the Board may have.

District Manager
There being nothing to report, the next item followed.

ELEVENTH ORDER OF BUSINESS	Supervisor’s	Requests	and	Audience
Comments
There being none, the next item followed.

TWELFTH ORDER OF BUSINESS	Financial Reports
Balance Sheet and Income Statement
Copies of the financial statements through January 31, 2025 were included in the agenda package.

Assessment Receipt Schedule
A copy of the assessment receipt schedule reflecting a 97% collection rate was included in the agenda package.

Approval of Check Register
A copy of the check register totaling $583,697.50 was included in the agenda package. Ms. Giles noted the check register is higher than normal due to a transfer of assessments from the general fund to the debt service funds.

On MOTION by Mr. Morris seconded by Ms. Bock with all in favor the Check Register was approved.

THIRTEENTH ORDER OF BUSINESS	Next Scheduled Meeting – May 14, 2025 at
10:00 a.m. at the offices of Kilinski | Van Wyk

FOURTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Morris seconded by Ms. Bock with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman