OTC
Community Development District
February 12, 2020

OTC
Community Development District
475 West Town Place, Suite 114, St. Augustine, Florida 32092 Phone: 904-940-5850 - Fax: 904-940-5899

February 5, 2020

Board of Supervisors
OTC Community Development District Dear Board Members:
The Board of Supervisors meeting of the OTC Community Development District will be held Wednesday, February 12, 2020 at 10:30 a.m. at the offices of England-Thims & Miller, 14775 Old St. Augustine Road, Jacksonville, Florida. Following is the advance agenda for the meeting:

Roll Call
Audience Comments
Organizational Matters
Oath of Office for Newly Elected Officers
Consideration of Resolution 2020-01, Canvassing and Certifying the Results of the Landowners’ Election
Consideration of Resolution 2020-02, Designating Officers
Minutes
Approval of the Minutes of the July 10, 2019 Meeting
Acceptance of the Minutes of the November 13, 2019 Landowners Election
Ratification of the Engagement Letter with Grau & Associates for the FY19 Audit
Selection of Audit Committee
Consideration of Resolution 2020-03, Designating a Public Hearing Date for the Purpose of Adopting Amended and Restated Rules of Procedure
Consideration of Resolution 2020-04, Adopting an Internal Controls Policy
Staff Reports
Attorney
Engineer – Acceptance of the 2019 Annual Engineer’s Report
Manager
Supervisor’s Request and Audience Comments
Financial Reports
Balance Sheet and Income Statement
Assessment Receipts Schedule
Check Register

Next Scheduled Meeting – May 6, 2020 at 10:30 a.m. at the offices of England Thims & Miller
Adjournment

The third order of business is organizational matters. The newly elected officers will subscribe to an oath of office and can then consider resolution 2020-01, canvassing and certifying the results of the landowners’ election and resolution 2020-02, designating officers.

Enclosed for your review and approval are copies of the minutes of the July 10, 2019 meeting and the November 13, 2019 landowner’s election.

The fifth order of business is ratification of the engagement letter with Grau & Associates for the FY19 audit. A copy of the letter is enclosed for your review.

The seventh order of business is consideration of resolution 2020-03, designating a public hearing date for the purpose of adopting amended and restated rules of procedure. Copies of the resolution and redline rules of procedure are enclosed for your review and approval, as well as a memorandum from HGS detailing the substantive changes.

The eighth order of business is consideration of resolution 2020-04, adopting an internal controls policy. A copy of the resolution is enclosed for your review.

Enclosed are the financial statements, assessment receipt schedule and check register.

The balance of the agenda is routine in nature and staff will give their reports at the meeting. In the meantime, if you have any questions, please contact me.

Sincerely,

James Perry

James A. Perry District Manager

AGENDA

OTC
Community Development District
Agenda

Wednesday	Offices of England-Thims & Miller
February 12, 2020	14775 Old St. Augustine Road
10:30 a.m.	Jacksonville, Florida 32258
Call In # 1-800-264-8432 Code 421714

Roll Call

Audience Comments

Organizational Matters
Oath of Office for Newly Elected Officers

Consideration of Resolution 2020-01, Canvassing and Certifying the Results of the Landowners’ Election

Consideration of Resolution 2020-02, Designating Officers

Minutes
Approval of the Minutes of the July 10, 2019 Meeting

Acceptance of the Minutes of the November 13, 2019 Landowners Election

Ratification of the Engagement Letter with Grau & Associates for the FY19 Audit

Selection of Audit Committee

Consideration of Resolution 2020-03, Designating a Public Hearing Date for the Purpose of Adopting Amended and Restated Rules of Procedure

Consideration of Resolution 2020-04, Adopting an Internal Controls Policy

Staff Reports
Attorney

Engineer – Acceptance of the 2019 Annual Engineer’s Report

Manager

Supervisor’s Request and Audience Comments

Financial Reports
Balance Sheet and Income Statement

Assessment Receipts Schedule

Check Register

Next Scheduled Meeting – May 6, 2020 at 10:30 a.m. at the offices of England Thims & Miller

Adjournment

THIRD ORDER OF BUSINESS

B.

RESOLUTION 2020-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE OTC COMMUNITY DEVELOPMENT DISTRICT CANVASSING AND CERTIFYING THE RESULTS OF THE LANDOWNERS ELECTION OF SUPERVISORS HELD PURSUANT TO SECTION 190.006(2), FLORIDA STATUTES, AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the OTC Community Development District (hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Jacksonville, Florida; and

WHEREAS, pursuant to Section 190.006(2), Florida Statutes, a landowners meeting is required to be held within 90 days of the District’s creation and every two years following the creation of the District for the purpose of electing supervisors of the District; and

WHEREAS, such landowners meeting was held on November 13, 2019, the Minutes of which are attached hereto as Exhibit A, and at which the below recited persons were duly elected by virtue of the votes cast in his/her favor; and

WHEREAS, the Board of Supervisors of the District, by means of this Resolution, desire to canvas the votes and declare and certify the results of said election.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE OTC COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The following persons are found, certified, and declared to have been duly elected as Supervisor of and for the District, having been elected by the votes cast in their favor as shown:

Rose Bock	40 Votes
Kurt von der Osten	40 Votes
VACANT	NO NOMINATION

SECTION 2. In accordance with Section 190.006(2), Florida Statutes, and by virtue of the number of votes cast for the Supervisor, the above-named person is declared to have been elected for the following term of office:

Rose Bock	4 Year Term
Kurt von der Osten	4 Year Term

SECTION 3. This resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED this 12th day of February, 2020.

ATTEST:

OTC COMMUNITY DEVELOPMENT DISTRICT

Vice/Chairperson, Board of Supervisors
Secretary/Assistant Secretary

C.

RESOLUTION 2020-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE OTC COMMUNITY DEVELOPMENT DISTRICT ELECTING THE OFFICERS OF THE DISTRICT, AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the OTC Community Development District (“District”) is a local unit of special- purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Jacksonville, Florida; and

WHEREAS, pursuant to Chapter 190, Florida Statutes, the Board of Supervisors (“Board”), shall organize by electing one of its members as Chairperson and by electing a Secretary, and such other officers as the Board may deem necessary.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE OTC COMMUNITY DEVELOPMENT DISTRICT:

DISTRICT OFFICERS. The District officers are as follows:

 	 is appointed Chairperson.
 	 is appointed Vice-Chairperson.
 	 is appointed Secretary.
 	 is appointed Assistant Secretary.
 	 is appointed Assistant Secretary.
 	 is appointed Assistant Secretary.
 	 is appointed Assistant Secretary.

CONFLICTS. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict.

EFFECTIVE  DATE.	This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED this 12th day of February, 2020.

ATTEST:	OTC COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

FOURTH ORDER OF BUSINESS

A.

MINUTES OF MEETING
OTC COMMUNITY DEVELOPMENT DISTRICT

A regular meeting of the Board of Supervisors of the OTC Community Development District was held Wednesday, July 10, 2019 at 10:30 a.m. at the offices of England-Thims & Miller, 14775 Old St. Augustine Road, Jacksonville, Florida 32258.

Present were:
Michelle Pierce	Chairperson
Rocky Morris	Supervisor
Rose Bock	Supervisor
Kurt von der Osten	Supervisor

Also present were:
Jim Perry	District Manager
Sarah Warren	District Counsel (by phone)

FIRST ORDER OF BUSINESS	Roll Call
Mr. Perry called the meeting to order at 10:30 a.m.

SECOND ORDER OF BUSINESS	Audience Comments
There were no members of the public in attendance.

THIRD ORDER OF BUSINESS	Affidavit of Publication
A copy of the affidavit was enclosed in the agenda package.

FOURTH ORDER OF BUSINESS	Approval of the Minutes of the May 8, 2019
Meeting
There were no corrections to the minutes.

On MOTION by Mr. Pierce seconded by Mr. Morris with all in favor the Minutes of the May 8, 2019 Meeting were approved.

FIFTH ORDER OF BUSINESS	Acceptance of the Fiscal Year 2018 Audit
Report
Mr. Perry stated on page one is the overall opinion of the audit. You’ll find it’s what is referred to as a clean opinion. After that there are various financials along with footnote disclosures. On page 24 is the report on internal control and they did not find any material weaknesses. On page 26 is the auditor general and this is a requirement to verify that all funds

July 10, 2019	OTC CDD

are properly deposited in qualified depositories and of course they were. On page 28 are the management comments and recommendations. Typically we don’t have any issues but this year we did. We’re required to file with the state by November 30th a report that says these are the qualified depositories that the funds are invested in. Because of a change in personnel that we had internally that report was not filed timely. The funds were deposited in qualified depositories but administratively we did not file that on time and unfortunately we’ve had that with other districts too. After that are various items for compliance with the rules of the auditor general in the State of Florida and you’ll see that there’s nothing noted in there that we have issues with.
Mr. Morris stated I know we had the same issue in our meeting Monday. I know it’s an observation by the auditor but are we penalized at all for that?
Mr. Perry stated no there are no fees for non-filing of that.

On MOTION by Ms. Bock seconded by Mr. Morris with all in favor the Fiscal Year 2018 audit report was accepted.

SIXTH ORDER OF BUSINESS	Public Hearing to Adopt the Budget for
Fiscal Year 2020

On MOTION by Mr. Morris seconded by Ms. Bock with all in favor the public hearing was opened.

Mr. Perry stated you have before you the approved budget for the District along with some updates as to the actual costs as of May 31st. We have not made any changes to the budget that was approved. We think those costs are all in line and the assessment rates stayed the same as they did in the prior year. This district doesn’t have a lot of costs; a lot of them are administrative in nature. There are some provisions in there for capital reserve requirements and then the biggest thing in addition to that is the stormwater maintenance and that’s very minor also.
Consideration of Resolution 2019-03, Relating to Annual Appropriations and Adopting the Budget for Fiscal Year 2020
Mr. Perry stated this is a standard form resolution that will reflect on page two the appropriations totaling $689,947, which are comprised of general fund costs of $83,347 and debt service fund costs of $606,600.

2

July 10, 2019	OTC CDD

Mr. Morris stated in noting the revenue figure I’m seeing that there is included the carry forward surplus. I know at the town center they have a Community First Bank that is operational and next to it there is what I believe is going to be a standalone Chipotle restaurant under construction. Would those expected revenues be included in this?
Mr. Perry stated they’re already included in the $74,525. We bill on 780,000 so those are fully built out. The facilities that have not been constructed that made that up are billed directly to Katz so it’s fully funded.

On MOTION by Mr. Morris seconded by Mr. von der Osten with all in favor Resolution 2019-03 was approved.

Consideration of Resolution 2019-04, Imposing Special Assessments and Certifying an Assessment Roll
Mr. Perry stated we will have that roll sent to Duval County before August 1st.

On MOTION by Ms. Bock seconded by Mr. Morris with all in favor resolution 2019-04 was approved.

On MOTION by Ms. Bock seconded by Mr. Morris with all in favor the public hearing was closed.

SEVENTH ORDER OF BUSINESS	Discussion of the Fiscal Year 2020 Meeting
Schedule
Mr. Perry stated you will see there we do have a landowner’s election this year on November 13th. That does not require the board to be here, the landowner just needs to be here to cast the vote. We do have a meeting scheduled for February 12th and I’m not sure if we will have that or not. It’s kind of a placeholder in case we need it to cover some business. We will definitely have the May 6th and July 8th meeting. We will let you know ahead of time about the February meeting. They are schedule to be held at ETM.

On MOTION by Ms. Pierce seconded by Mr. Morris with all in favor the Fiscal Year 2020 meeting schedule was approved.

3

July 10, 2019	OTC CDD

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
There being none, the next item followed.
Engineer
There being none, the next item followed.
Manager – Report on the Number of Registered Voters (0)
Mr. Perry stated there are zero registered voters within the District.

NINTH ORDER OF BUSINESS	Supervisors’	Requests	and	Audience
Comments
There being none, the next item followed.

TENTH ORDER OF BUSINESS	Financial Reports
Balance Sheet and Income Statement
Mr. Perry stated under financial statements is the balance sheet as of May 31, 2019 including the general fund, debt service fund and capital reserve fund. After that is the statement of revenues and expenditures and we are favorable to budget on a number of line items so it looks like for the end of the year we will come out favorable to budget as far as expenditures go. The capital reserve funds are fine for the assets that we do have in place.
Assessment Receipt Schedule
Mr. Perry stated we are 100% collected.
Approval of Check Register
Mr. Perry stated the check register totals $12,748.11.

On MOTION by Mr. Morris seconded by Ms. Bock with all in favor the Check Register was approved.

ELEVENTH ORDER OF BUSINESS	Next Scheduled Meeting
Mr. Perry stated our next scheduled meeting is just going to be the landowners’ election on November 13th and for the next board of supervisors meeting we will let you know if it’s going to be in February or not.

TWELFTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Bock seconded by Ms. Pierce with all in favor the meeting was adjourned.

4

July 10, 2019	OTC CDD

Secretary/Assistant Secretary	Chairman/Vice Chairman

5

B.

MINUTES OF MEETING
OTC COMMUNITY DEVELOPMENT DISTRICT

A landowners meeting of the Board of Supervisors of the OTC Community Development District was held Wednesday, November 13, 2019 at 10:30 a.m. at the offices of England-Thims & Miller, 14775 Old St. Augustine Road, Jacksonville, Florida 32258.

Present were:

Michelle Pierce	Katz Properties, LLC Also present were:
James Perry	District Manager

FIRST ORDER OF BUSINESS	Roll Call
Mr. Perry called the meeting to order at 10:30 a.m.

SECOND ORDER OF BUSINESS	Determination of Number of Voting Units
Represented
Mr. Perry stated Ms. Pierce is here representing the landowner at this time and has the proxy for 46.56 acres, which is 47 votes.

THIRD ORDER OF BUSINESS	Election of a Chairman for the Purpose of
Conducting the Landowners Meeting
Mr. Perry acted as chairman for the purpose of conducting the landowners meeting.

FOURTH ORDER OF BUSINESS	Nominations for the Position of Supervisors
(3)
Mr. Perry stated there are three open positions, seat two currently held by Rose Bock, seat three held by Kurt von der Osten, and seat number five, which is vacant.
Ms. Pierce stated I will nominate the same supervisors.
Mr. Perry stated Rose Bock will remain in seat two, Kurt von der Osten will remain in seat three and seat number five will remain open.

FIFTH ORDER OF BUSINESS	Casting of Ballots
Ms. Pierce cast 40 votes for Rose Bock and 40 votes for Kurt von der Osten.

November 13, 2019	OTC CDD

SIXTH ORDER OF BUSINESS	Tabulation of Ballots and Announcement of
Results
Ms. Bock was elected with 40 votes, Mr. von der Osten was elected with 40 votes and seat five will remain vacant with no nomination.

SEVENTH ORDER OF BUSINESS	Landowners Questions and Comments
There being none, the next item followed.

EIGHTH ORDER OF BUSINESS	Adjournment
The landowners meeting was adjourned.

2

FIFTH ORDER OF BUSINESS

Grau & Associates
CERTIFIED  PUBLIC ACCOUNTANTS

951 Yamato Road • Suite 280 Boca Raton, Florida   33431 (561) 994-9299 • (800) 299-4728
Fax (561) 994-5823
www.graucpa.com

September 18, 2019

Board of Supervisors
OTC Community Development District c/o GMS, LLC
475 West Town Place, Suite 114 St. Augustine, FL 32092

We are pleased to confirm our understanding of the services we are to provide OTC Community Development District, Duval County, Florida ("the District") for the fiscal year ended September 30, 2019. We will audit the financial statements of the governmental activities and each major fund, including the related notes to the financial statements, which collectively comprise the basic financial statements of OTC Community Development District as of and for the  fiscal  year  ended September 30, 2019. In addition, we will examine the District's compliance with the requirements of Section 218.415 Florida Statutes.
Accounting standards generally accepted in the United States of America provide for certain required supplementary Information (RSI), such as management's discussion and analysis (MD&A), to supplement the District's basic financial statements. Such information, although not a part of the basic financial statements, is required  by  the  Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the District's RSI in accordance with auditing standards generally accepted in the United States  of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures,
but will not be audited:
Management's Discussion and Analysis.
Budgetary comparison schedule
Audit Objectives
The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in  all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the District and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the District's financial statements. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it
is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the financial statements is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report, or may withdraw from this engagement.
We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards.  The report on internal  control  and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the District's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that the District  is  subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards

OTC Community Development District	Page2

and the standards for financial audits contained in Government Auditing Standards may not satisfy the  relevant  legal, regulatory, or contractual requirements.
Examination Objective
The objective of our examination is the expression of an opinion as to whether the District is in compliance with Florida Statute
218.415 in accordance with Rule 10.556(10) of the Auditor General of the  State of Florida.  Our examination  will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and will include tests of your records and other procedures we consider necessary to enable us to express such an opinion. We will issue a written report upon completion of our examination of the District's compliance. The report will include  a statement  that  the report is intended solely for the information and use of management, those charged with governance, and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties. We cannot provide assurance that an unmodified  opinion will be expressed.  Circumstances may arise in which it is necessary  for us to modify our
opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the District's compliance is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the examination or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report, or may withdraw from this engagement.
Management Responsibilities
Management is responsible for the financial statements and all accompanying information as well as all representations contained therein. Further, management is responsible for compliance with Florida Statute 218.415 and will provide us with the infonnation required for the examination. The accuracy and completeness of such information is also management's responsibility. As part of the audit, we will assist with preparation of your financial statements and related notes in conformity with U.S. generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. In addition, you will be required to make certain representations regarding compliance with Florida Statute 218.415 in the management representation letter. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.
Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; following laws and regulations;  and ensuring that management is reliable and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with  applicable  laws, regulations,  contracts,  and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation  of the financial statements and all accompanying infonnation in confonnity  with U.S. generally  accepted  accounting  principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements.
Management is also responsible for making all financial records and related infonnation available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we detennine it necessary to obtain audit evidence.
Your responsibilities include adjusting the financial statements to correct material misstatements and for confinning to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. As part of our engagement, we may propose standard adjusting, or correcting journal entries to your financial statements. You are responsible for reviewing the entries and understanding the nature of the proposed entries and the impact they have on the financial statements.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report.
Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and

OTC Community Development District	Page 3

recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information.

With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.
Audit Procedures-General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and pertorm the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control,  and because  we will not pertom, a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At  the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other  responsibilities  required  by generally accepted auditing standards.
Audit Procedures-Internal Control
Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards.
Audit Procedures-Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the District's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.
Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash or other confirmations we request and will locate any documents
selected by us for testing.
The audit documentation for this engagement is the property of Grau & Associates and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Grau & Associates personnel. Furthermore, upon request, we may

OTC Community Development District	Page4

provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. Notwithstanding the foregoing, the parties acknowledge that various documents reviewed or produced during the conduct of the audit may be public records under Florida law. The District agrees to notify Grau & Associates of any public record request it receives that involves audit documentation.

Furthermore, Grau & Associates agrees to comply with all applicable provisions of Florida law in handling such records, including but not limited to Section 119.0701, Florida Statutes. Auditor acknowledges that the designated  public  records custodian for the District is the District Manager ("Public Records Custodian"). Among other requirements and to the extent applicable by law, Grau & Associates shall 1) keep and maintain public records required by the District to perfonm the service;
upon request by the Public Records Custodian, provide the District with the requested public records or allow the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes; 3) ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements, are not disclosed except as authorized by law for the duration of the contract tenm and following the contract term if Auditor does not transfer the records to the Public Records Custodian of the District; and 4) upon completion of the contract, transfer to the District, at no cost, all public records in Grau & Associate's possession or, alternatively, keep, maintain and meet all applicable requirements for retaining public records pursuant to Florida laws. When such public records are transferred by Grau & Associates, Grau & Associates shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the District in a format that is compatible with Microsoft Word or Adobe PDF formats.

IF GRAU & ASSOCIATES HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE PUBLIC RECORDS CUSTODIAN.

Our fee for these services will not exceed $3,300 for the September 30, 2019 audit unless there is a change in activity by the District which results in additional audit work or if Bonds are issued.

We will complete the audit within prescribed statutory deadlines, which requires the District to submit its annual audit to the Auditor General no later than nine (9) months after the end of the audited fiscal year, with the understanding that your employees will provide information needed to perform the audit on a timely basis.

The audit documentation for this engagement will be retained for a minimum of five years after the report release date. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Invoices will be submitted in sufficient detail to demonstrate compliance with the terms of this agreement. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of tenmination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate.

The District may terminate this agreement, with or without consent, upon thirty (30) days written notice of termination to Grau & Associates. Upon any tenmination of this agreement, Grau & Associates shall be entitled to payment of all work and/or services rendered up until the date of the notice of termination subject to any offsets the District may have against Grau & Associates.

We will provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our 2016 peer review report accompanies this letter.

OTC Community Development District	Page5

We appreciate the opportunity to be of service to OTC Community Development District and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let  us  know. If you agree  with  the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.

Very truly yours, Grau & Associates

Antonio J. Grau

RESPONSE:
This letter correctly sets forth the understanding of OTC Community Development District.
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foran accounting and auditing practice established by d1eA!CPA and which was. complied.with during the year then ended to pro,·ide the firm with n."llSonable assurance of confom1ing with profcs. ional standards.

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SEVENTH ORDER OF BUSINESS

MEMORANDUM

TO:	OTC Community Development District Board of Supervisors

FROM:	Sarah S. Warren

RE:	Updated Provisions of the District’s Rules of Procedure DATE:	February 12, 2020

Please find attached to this memorandum an updated version of the OTC Community Development District’s (the “District’s”) Rules of Procedure (the “Rules”). Several substantive revisions were made to maintain consistency between the Rules and the current Florida Statutes, including changes implemented in the most recent legislative session, as well as to facilitate greater efficiency in the operation of the District. An explanation of each material change to the Rules is provided below. Minor formatting changes and edits are not discussed. Should you have any questions regarding the revisions to the Rules, please do not hesitate to contact me via e-mail at sarahw@hgslaw.com or via phone at 850-222-7500.

Costs Associated With Public Records Requests (Pages 8–9)

Language was added to Rule 1.2(4) to reflect statutory language regarding calculation of special charges for responding to certain public records requests, and to state that the District is under no duty to produce requested records if the requestor has not paid the required costs or has outstanding charges. The language will help minimize expenses incurred by the District in responding to public records requests.

Financial Disclosure Coordination (Page 9)

Rule 1.2(7) was added to maintain consistency with legislation that was passed during the 2019 legislative session. The rule designates the Secretary as the District’s Financial Disclosure Coordinator (the “Coordinator”) (unless the District designates otherwise by resolution) and requires the Coordinator to create, maintain, and update certain records and provide them to the Florida Commission on Ethics by certain deadlines. Each Supervisor or other Reporting Individual must notify the Coordinator in writing if there are changes to his or her name, e-mail address, or physical address, and must notify the Commission on Ethics of changes to his or her e-mail address.

Agenda and Meeting Materials (Page 11)

Rule 1.3(3) was amended to reflect statutory requirements that the agenda and meeting materials available in an electronic format, excluding confidential and exempt information, shall be

Post Office Box 6526	Tallahassee, Florida 32314	119 South Monroe Street, Suite 300 (32301)	850.222.7500	850.224.8551 fax	www.hgslaw.com

made available to the public at least seven days before a meeting, hearing, or workshop. The amended rule also clarifies circumstances in which the agenda may be amended or additional materials added after initial posting. It additionally specifies which documents constitute “meeting materials.” Documents that do not meet the definition of “meeting materials” may still be provided to the Board, but will be considered supplementary materials and are not required to be made available to the public before the meeting. Supplementary materials may include, but are not necessarily limited to, the following: financial statements, informational reports, and copies of receipts and invoices.

Flexibility for Board Authorization (Page 13)

Language was added to Rule 1.3(11) to allow the Board to waive formal approval or disapproval procedures. This will allow the Board flexibility to use different procedures when necessary and will protect the validity of the Board’s actions where there is a technical irregularity but the Board has otherwise made its decision clear.

Security and Firesafety Board Discussions (Page 14)

Rule 1.3(14) was added to reflect the fact that portions of a meeting which would reveal a security or firesafety system plan or portion thereof made confidential and exempt by Florida law are exempt from Florida’s statutory public meeting requirements. Including this rule will clarify the procedures the Board should use to ensure that confidential and exempt information is not made public.

Internal Controls to Prevent Fraud, Waste and Abuse (Page 15)

Rule 1.4 was added to reflect legislative changes enacted in the 2019 legislative session requiring special districts to establish and maintain internal controls to prevent fraud, waste, and abuse. Our office plans to work with the District Manager and auditor to develop the internal controls, which the Board will adopt in the same manner as it does policies.

Notice of Competitive Solicitation (Pages 27 and 36)

Rules 3.1(3) and 3.3(2)(c) have been amended to state that when a consultant has asked to  be provided with notice of the District’s competitive solicitations, the District Manager’s failure to provide them with a copy of the notice will not give them bid protest rights or otherwise disqualify the District’s otherwise valid procurement. This will reduce the District’s exposure to potential bid protests and decrease the likelihood of a procurement being considered invalid due to a technical irregularity.

Procedure Regarding Auditor Selection (Page 31)

Language has been added to the introductory paragraph to Rule 3.2 to clarify that the District need not use the procedures set out by the Rule for audits required under Chapter 190 of the Florida Statutes but which do not meet the thresholds of Chapter 218 of the Florida Statutes.

Additionally, the requirements for composition of the Auditor Selection Committee in Rule 3.2(2) have been amended to reflect legislation passed during the 2019 legislative session. Now, at

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least one individual on the Committee must be a member of the Board; the Chairperson of the Committee must be a member of the Board; and an employee, chief executive officer, or chief financial officer of the District may not be a member of the Committee but may serve in an advisory capacity.

Contract Periods (Pages 34, 56, and 59)

Rules 3.2(8)(d), 3.8(5), and 3.9(4) have been amended to set the maximum contract period for auditing services, the maximum renewal period for contracts for the purchase of goods, supplies, materials, and the maximum renewal period for contracts for maintenance services at five (5) years. This will provide greater specificity to guide contract terms.

Suspension, Revocation, or Denial of Qualification (Pages 40–42)

Rule 3.4(3) has been added to specify the procedures to be used if the District wishes to suspend, revoke, or deny a pre-qualified vendor’s pre-qualified status. It specifies what constitutes good cause for such suspension, revocation, or denial; the effect of the suspension, revocation, or denial; hearing procedures the District must follow; and factors influencing the time period of the suspension, revocation, or denial.

Protest Bonds (Pages 61–62)

Rule 3.11(1)(c) has been amended to require that both the requirement for and the amount of the protest bond be disclosed in the competitive solicitation documents, and to allow the amount of the bond to be any amount within the limits imposed by Florida law.

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Minor Changes

The following minor changes have also been made to the Rules:

Rule 1.1(1): This Rule has been amended to clarify requirements for Board members appointed or elected to elector seats. (Page 2).

Rule 1.1(2)(c) and (d): These Rules have been amended to include the words “at least” before the required amounts of the Secretary’s or Treasurer’s fidelity bonds or employee theft insurance policies to accommodate the possibility of greater amounts. (Page 4).

Rule 1.1(6): This Rule has been amended to include the Florida Constitution as a governing authority on voting conflicts of interest. This change reflects the recently passed Amendment 12 to the Florida Constitution. (Pages 5–6).

Rules 1.3(1)(e), (1)(d), and (1)(f): These Rules were amended to allow inclusion of language substantially similar to that recited in the Rules. (Pages 10–11).

Rule 1.3(6): This Rule was amended to require the chair or vice chair to consult with the District Manager and District Counsel, if they are  available,  before  calling  an  emergency  meeting.  (Page 12).

Rule 2.0(12)(d): This Rule has been amended to allow 90 days instead of 60 days for the Board to announce a decision on a petition for variance or waiver of its Rules. (Page 21).

Rule 3.0(3)(b): The dollar thresholds in this Rule have been increased to $2,000,000 for a study activity when the fee for such Professional Services to the District does not exceed the increased amount of $200,000, to reflect the current statutory thresholds. (Page 22).

Rules 3.1(4)(b), 3.6(2)(c)(ii)6., and 3.8(2)(k): The word “responsive” has been added to allow the Board to proceed with evaluating and selecting a proposal from the submissions if it receives fewer than three responsive proposals. (Pages 28, 49 and 55).

Rule 3.2(3)(b): “Understanding of scope of work” has been removed from the list of required factors used to evaluate auditing proposals. The District may still include this as an evaluation criterion if it wishes, but it is not required to do so. (Page 32).

Rule 3.2(7)(b): Language has been added to specify that if the Board does not select the highest- ranked qualified auditing firm, it must document in its records its reason for not doing so. (Page 33).

Rules 3.5(2)(e) and 3.6(2)(c)(ii)3.: “Reemployment assistance” has been added to the non-exclusive list of subjects of federal labor or employment laws of which violation may render a contractor ineligible to submit a bid, response, or proposal for a District project. (Pages 44 and 48).

Rule 3.11(6): Language was added specifying that the District may reject all qualifications, proposals, replies, or responses and start the competitive solicitation process anew if all of the bids, proposals, replies, and responses are too high. (Page 63).

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RESOLUTION 2020-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE OTC COMMUNITY DEVELOPMENT DISTRICT TO DESIGNATE DATE, TIME AND PLACE OF PUBLIC HEARING AND AUTHORIZATION TO PUBLISH NOTICE OF SUCH HEARING FOR THE PURPOSE OF ADOPTING AMENDED AND RESTATED RULES OF PROCEDURE; AND PROVIDING AN EFFECTIVE DATE

WHEREAS, OTC Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Jacksonville, Florida; and

WHEREAS, the Board of Supervisors of the District (the “Board”) is authorized by Section 190.011(5), Florida Statutes, to adopt rules and orders pursuant to Chapter 120, Florida Statutes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE OTC COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. A Public Hearing will be held to adopt the District’s Amended and Restated Rules of Procedure on May 6, 2020, at 10:30 a.m., at the offices of England Thims & Miller, 14772 Old St. Augustine Road, Jacksonville, Florida 32258.

SECTION 2.	The District Secretary is directed to publish notice of the hearing in accordance with Section 120.54, Florida Statutes.

SECTION 3. This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED this 12th day of February, 2020.

ATTEST:	OTC COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

AMENDED AND RESTATED RULES OF PROCEDURE
 	COMMUNITY DEVELOPMENT DISTRICT

TABLE OF CONTENTS
Page

1.0	General .......................................................................................................................	2
1.1	Board of Supervisors; Officers and Voting ...................................................	3
1.2	District Offices; Public Information and Inspection of Records; Policies;
Service Contract Requirements......................................................................	7
1.3	Public Meetings, Hearings, and Workshops ..................................................	10
2.0	Rulemaking Proceedings ...........................................................................................	15
3.0	Competitive Purchase ................................................................................................	21
3.1	Procedure Under The Consultants’ Competitive Negotiation Act ................	26
3.2	Procedure Regarding Auditor Selection ........................................................	30
3.3	Purchase of Insurance ....................................................................................	34
3.4	Pre-qualification.............................................................................................	36
3.5	Construction Contracts, Not Design-Build ....................................................	39
3.6	Construction Contracts, Design-Build ...........................................................	43
3.7	Payment and Performance Bonds. .................................................................	48
3.8	Goods, Supplies, and Materials .....................................................................	49
3.9	Maintenance Services ....................................................................................	53
3.10	Contractual Services ......................................................................................	56
 	3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4,
3.5, 3.6, 3.8, and 3.9.......................................................................................	57
Effective Date	60
EFFECTIVE AS OF 	, 20 	
1

TABLE OF CONTENTS
Rule  1.0	General.	3

Rule 1.1	Board of Supervisors; Officers and Voting.	4

Rule 1.2	District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.	8

Rule 1.3	Public Meetings, Hearings, and Workshops.	11

Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse	16

Rule 2.0	Rulemaking Proceedings	17

Rule 3.0	Competitive Purchase	23

Rule 3.1	Procedure Under the Consultants' Competitive Negotiations Act.	28

Rule 3.2	Procedure Regarding Auditor Selection.	32

Rule 3.3	Purchase of Insurance	37

Rule 3.4	Pre-qualification	39

Rule 3.5	Construction Contracts, Not Design-Build.	44

Rule 3.6	Construction Contracts, Design-Build.	48

Rule 3.7	Payment and Performance Bonds.	53

Rule 3.8	Goods, Supplies, and Materials.	54

Rule 3.9	Maintenance Services.	58

Rule 3.10	Contractual Services.	62

Rule 3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5,
3.6, 3.8, and 3.9.	64

Rule 4.0	Effective Date.	67

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Rule 1.0	General.

The	Community	Development	District	(the
“District”) was created pursuant to the provisions of Chapter 190 of the Florida Statutes, and was established to provide for the ownership, operation, maintenance, and provision of various capital facilities and services within its jurisdiction. The purpose of these rules (the “Rules”) is to describe the general operations of the District.

Definitions located within any section of these Rules shall be applicable within all other sections, unless specifically stated to the contrary.

Unless specifically permitted by a written agreement with the District, the District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours.

A Rule of the District shall be effective upon adoption by affirmative vote of the District Board. After a Rule becomes effective, it may be repealed or amended only through the rulemaking procedures specified in these Rules. Notwithstanding, the District may immediately suspend the application of a Rule if the District determines that the Rule conflicts with Florida law. In the event  that a Rule conflicts with Florida law and its application has not been suspended by the District, such Rule should be interpreted in the manner that best effectuates the intent of the Rule while also complying with Florida law. If the intent of the Rule absolutely cannot be effectuated while complying with Florida law, the Rule shall be automatically suspended.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

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Rule 1.1	Board of Supervisors; Officers and Voting.

Board of Supervisors. The Board of Supervisors of the District (the “Board”) shall consist of five (5) members. Members of the Board (“Supervisors”) appointed by ordinance or rule or elected by landowners must be citizens of the United States of America and residents of the State of Florida. Supervisors elected or appointed by resident electorsthe Board to elector seats must be citizens of the United States of America, residents of the State of Florida and of the District, and registered to vote with the Supervisor of Elections of the county in which the District is located, and and for those elected, shall also be qualified to run by the Supervisor of Elections. The Board shall exercise the powers granted to the District under Florida law.

Supervisors shall hold office for the term specified by Section 190.006 of the Florida Statutes. If, during the term of office, any Board member(s) vacates their office, the remaining member(s) of the Board shall fill the vacancies by appointment for the remainder of the term(s). If three or more vacancies exist at the same time, a quorum, as defined herein, shall not be required to appoint replacement Board members.

Three (3) members of the Board shall constitute a quorum for the purposes of conducting business, exercising powers and all other purposes.  A Board member shall be counted toward the quorum if physically present at the meeting, regardless of whether such Board member is prohibited from, or abstains from, participating in discussion or voting on a particular item.

Action taken by the Board shall be upon a majority vote of the members present, unless otherwise provided in the Rules or required by law.  Subject to Rule 1.3(10), a Board member participating in the Board meeting by teleconference or videoconference shall be entitled to  vote  and take all other action as though physically present.

Unless otherwise provided for by an act of the Board, any one Board member may attend a mediation session on behalf of the Board. Any agreement resulting from such mediation session must be approved pursuant to subsection (1)(c) of this Rule.

Officers. At the first Board meeting held after each election where the newly elected members take office, the Board shall select a Chairperson, Vice- Chairperson, Secretary, Assistant Secretary, and Treasurer.

The Chairperson must be a member of the Board. If the Chairperson resigns from that office or ceases to be a member of the Board, the Board shall select a Chairperson. The Chairperson serves at the pleasure of the Board. The Chairperson shall be authorized to execute resolutions and contracts on the District’s behalf. The Chairperson shall convene and

4

conduct all meetings of the Board. In the event the Chairperson is unable to attend a meeting, the Vice-Chairperson shall convene and conduct the meeting. The Chairperson or Vice-Chairperson may delegate the responsibility of conducting the meeting to the District’s manager (“District Manager”) or District Counsel, in whole or in part.

The Vice-Chairperson shall be a member of the Board and shall have such duties and responsibilities as specifically designated by the Board from time to time. The Vice-Chairperson has the authority to execute resolutions and contracts on the District’s behalf in the absence of the Chairperson. If the Vice-Chairperson resigns from office or ceases to be a member of the Board, the Board shall select a Vice-Chairperson. The Vice-Chairperson serves at the pleasure of the Board.

The Secretary of the Board serves at the pleasure of the Board and need not be a member of the Board. The Secretary shall be responsible for maintaining the minutes of Board meetings and may have other duties assigned by the Board from time to time. An employee of the District Manager may serve as Secretary. The Secretary shall be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

The Treasurer need not be a member of the Board but must be a resident of the State of Florida. The Treasurer shall perform duties described in Section 190.007(2) and (3) of the Florida Statutes, as well as those assigned by the Board from time to time. The Treasurer shall serve at the pleasure of the Board. The Treasurer shall either be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

In the event that both the Chairperson and Vice-Chairperson are absent from a Board meeting and a quorum is present, the Board may designate one of its members or a member of District staff to convene and conduct the meeting. In such circumstances, any of the Board members present are authorized to execute agreements, resolutions, and other documents approved by the Board at such meeting. In the event that the Chairperson and Vice-Chairperson are both unavailable to execute a document previously approved by the Board, the Secretary or any Assistant Secretary may execute such document.

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The Board may assign additional duties to District officers from time to time, which include, but are not limited to, executing documents on behalf of the District.

The Chairperson, Vice-Chairperson, and any other person authorized by District Resolution may sign checks and warrants for the District, countersigned by the Treasurer or other persons authorized by the Board.

Committees. The Board may establish committees of the Board, either on a permanent or temporary basis, to perform specifically designated functions. Committees may include individuals who are not members of the Board. Such functions may include, but are not limited to, review of bids, proposals, and qualifications, contract negotiations, personnel matters, and budget preparation.

Record Book. The Board shall keep a permanent record book entitled “Record of Proceedings,” in which shall be recorded minutes of all meetings, resolutions, proceedings, certificates, and corporate acts. The Records of Proceedings shall be located at a District office and shall be available for inspection by the public.

Meetings. For each fiscal year, the Board shall establish a schedule of regular meetings, which shall be published in a newspaper of general circulation in the county in which the District is located and filed with the local general-purpose governments within whose boundaries the District is located. All meetings of the Board and Committees serving an advisory function shall be open to the public in accord with the provisions of Chapter 286 of the Florida Statutes.

Voting Conflict of Interest. The Board shall comply with Section 112.3143 of the Florida Statutes, so as to ensure the proper disclosure of conflicts of interest on matters coming before the Board for a vote. For the purposes of this section, "voting conflict of interest" shall be governed by the Florida Constitution and Chapters 112 and 190 of the Florida Statutes, as amended from time to time. Generally, a voting conflict exists when a Board member is called upon to vote on an item which would inure to the Board member’s special private gain or loss or the Board member knows would inure to the special private gain or loss of a principal by whom the Board member is retained, the parent organization or subsidiary of a corporate principal, a business associate, or a relative including only a father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law.

When a Board member knows the member has a conflict of interest on a matter coming before the Board, the member should notify the Board’s Secretary prior to participating in any discussion with the Board on the matter. The member shall publicly announce the conflict of interest at the meeting. This announcement shall appear in the minutes.

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If the Board member was elected at a landowner’s election or appointed to fill a vacancy of a seat last filled at a landowner’s election, the Board member may vote or abstain from voting on the matter at issue. If the Board member was elected by electors residing within the District, the Board member is prohibited from voting on the matter at issue. In the event that the Board member intends to abstain or is prohibited from voting, such Board member shall not participate in the discussion on the item subject to the vote.

The Board’s Secretary shall prepare a Memorandum of Voting Conflict (Form 8B) which shall then be signed by the Board member, filed with the Board’s Secretary, and provided for attachment to the minutes of the meeting within fifteen (15) days of the meeting.

If a Board member inadvertently votes on a matter and later learns he or she has a conflict on the matter, the member shall immediately notify the Board’s Secretary. Within fifteen (15) days of the notification, the member shall file the appropriate Memorandum of Voting Conflict, which will be attached to the minutes of the Board meeting during which the vote on the matter occurred. The Memorandum of Voting Conflict shall immediately be provided to other Board members and shall be read publicly at the next meeting held subsequent to the filing of the Memorandum of Voting Conflict. The Board member’s vote is unaffected by this filing.

It is not a conflict of interest for a Board member, the District Manager, or an employee of the District to be a stockholder, officer or employee of a landowner or of an entity affiliated with a landowner.

In the event that a Board member elected at a landowner’s election or appointed to fill a vacancy of a seat last filled at a landowner’s election, has a continuing conflict of interest, such Board member is permitted to file a Memorandum of Voting Conflict at any time in which it shall state the nature of the continuing conflict. Only one such continuing Memorandum of Voting Conflict shall be required to be filed for each term the Board member is in office.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 112.3143, 190.006, 190.007, Fla. Stat.

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Rule 1.2	District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.

District Offices. Unless otherwise designated by the Board, the official District office shall be the District Manager’s office identified by the District Manager. If the District Manager’s office is not located within the county in which the District is located, the Board shall designate a local records office within such county which shall at a minimum contain, but not be limited to, the following documents:

Agenda packages for prior 24 months and next meeting;

Official minutes of meetings, including adopted resolutions of the Board;

Names and addresses of current Board members and District Manager, unless such addresses are protected from disclosure by law;

Adopted engineer’s reports;

Adopted assessment methodologies/reports;

Adopted disclosure of public financing;

Limited Offering Memorandum for each financing undertaken by the District;

Proceedings, certificates, bonds given by all employees, and any and all corporate acts;

District policies and rules;

Fiscal year end audits; and

Adopted budget for the current fiscal year.

The District Manager shall ensure that each District records office contains the documents required by Florida law.

Public Records. District public records include all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received in connection with the transaction of official business of the District. All District public records not otherwise restricted by law may be copied or inspected at the District Manager’s office during regular business hours. Certain District records can also be inspected and copied at the District’s local records office during regular business hours. All written public records requests shall be directed to the Secretary who by these rules is appointed

8

as the District’s records custodian. Regardless of the form of the request, any Board member or staff member who receives a public records request shall immediately forward or communicate such request to the Secretary for coordination of a prompt response. The Secretary, after consulting with District Counsel as to the applicability of any exceptions under the public records laws, shall be responsible for responding to the public records request. At no time can the District be required to create records or summaries of records, or prepare opinions regarding District policies, in response to a public records request.

Service Contracts. Any contract for services, regardless of cost, shall include provisions required by law that require the contractor to comply with public records laws. The District Manager shall be responsible for initially enforcing all contract provisions related to a contractor’s duty to comply with public records laws.

Fees; Copies. Copies of public records shall be made available to the requesting person at a charge of $0.15 per page for one-sided copies and $0.20 per page for two-sided copies if not more than 8 ½ by 14 inches. For copies of public records in excess of the sizes listed in this section and for outside duplication services, the charge shall be equal to the actual cost of reproduction. Certified copies of public records shall be made available at a charge of one dollar ($1.00) per page. If the nature or volume of records requested requires extensive use of information technology resources or extensive clerical or supervisory assistance, the District may charge, in addition to the duplication charge, a special service charge that is based on the cost the District incurs to produce the records requested. This charge may include, but is not limited to, the cost of information technology resource, employee labor, and fees charged to the District by consultants employed in fulfilling the request. In cases where the special service charge is based in whole or in part on the costs incurred by the District due to employee labor, consultant fees, or other forms of labor, those portions of the charge shall be calculated based on the lowest labor cost of the individual(s) who is/are qualified to perform the labor, taking into account the nature or volume of the public records to be inspected or copied. The charge may include the labor costs of supervisory and/or clerical staff whose assistance is required to complete the records request, in accordance with Florida law. For purposes of this Rule, the word “extensive” shall mean that it will take more than 15 minutes to locate, review for confidential information, copy and re-file the requested material. In cases where extensive personnel time is determined by the District to be necessary to safeguard original records being inspected, the special service charge provided for in the this section shall apply. If the total fees, including but not limited to special service charges, are anticipated to exceed twenty-five dollars ($25.00), then, prior to commencing work on the request, the District will inform the person making the public records request of the estimated cost, with the understanding that the final cost may vary from that estimate. If the person making the public records request decides to proceed with the request, payment of the estimated cost is required in advance. Should the person fail to pay the estimate, the District is under no duty to produce

9

the requested records. After the request has been fulfilled, additional payments or credits may be due. The District is under no duty to produce records in response to future records requests if the person making the request owes the District for past unpaid duplication charges, special service charges, or other required payments or credits.

Records Retention. The Secretary of the District shall be responsible for retaining the District’s records in accordance with applicable Florida law.

Policies. The Board may adopt policies related to the conduct of its business and the provision of services either by resolution or motion.

Financial Disclosure Coordination. Unless specifically designated by Board resolution otherwise, the Secretary shall serve as the Financial Disclosure Coordinator (“Coordinator”) for the District as required by the Florida Commission on Ethics (“Commission”). The Coordinator shall create, maintain and update a list of the names, e-mail addresses, physical addresses, and names of the agency of, and the office or position held by, all Supervisors and other persons required by Florida law to file a statement of financial interest due to his or her affiliation with the District (“Reporting Individual”). The Coordinator shall provide this list to the Commission by February 1 of each year, which list shall be current as of December 31 of the prior year. Each Supervisor and Reporting Individual shall promptly notify the Coordinator in writing if there are any changes to such person’s name, e-mail address, or physical address. Each Supervisor and Reporting Individual shall promptly notify the Commission in the manner prescribed by the Commission if there are any changes to such person’s e- mail address.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 112.31446(3), 112.3145(8)(a)1., 119.07, 119.0701, 190.006, 119.07, Fla. Stat.

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Rule 1.3	Public Meetings, Hearings, and Workshops.

Notice. Except in emergencies, or as otherwise required by statute or these Rules, at least seven (7) days, but no more than thirty (30) days public notice shall be given of any public meeting, hearing or workshop of the Board. Public notice shall be given by publication in a newspaper of general circulation in the District and in the county in which the District is located. “General circulation” means a publication that is printed and published at least once a week for the preceding year, offering at least 25% of its words in the English language, qualifies as a periodicals material for postal purposes in the county in which the District is located, is for sale to the public generally, is available to the public generally for the publication of official or other notices, and is customarily containing information of a public character or of interest or of value to the residents or owners of property in the county where published, or of interest or of value to the general public. The annual meeting notice required to be published by Section
189.015 of the Florida Statutes, shall be published in a newspaper not of limited subject matter, which is published at least five days a week, unless the only newspaper in the county is published less than five days a week. Each Notice shall state, as applicable:

The date, time and place of the meeting, hearing or workshop;

A brief description of the nature, subjects, and purposes of the meeting, hearing, or workshop;

The District office address for the submission of requests for copies of the agenda, as well as a contact name and telephone number for verbal requests for copies of the agenda; and

The following or substantially similar language: “Pursuant to provisions  of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at ( )
 	. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770 or 1 (800) 955-8771, who can aid you in contacting the District Office.”

The following or substantially similar language: “A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.”

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The following or substantially similar language: “The meeting [or hearing or workshop] may be continued in progress without additional notice to a time, date, and location stated on the record.”

Mistake. In the event that a meeting is held under the incorrect assumption that notice required by law and these Rules has been given, the Board at its next properly noticed meeting shall cure such defect by considering the agenda items from the prior meeting individually and anew.

Agenda. The District Manager, under the guidance of District Counsel and the Chairperson or Vice-Chairperson, shall prepare a notice and an agenda of the meeting/hearing/workshop. The notice and agenda and any meeting materials available in an electronic format, excluding any confidential and any confidential and exempt information, shall be available to the public at least seventy-two (72) hoursseven days before the meeting/hearing/workshop, except in an emergency. Meeting materials shall be defined as, and limited to, the agenda, meeting minutes, resolutions, and agreements of the District that District staff deems necessary for Board approval. Inclusion of additional materials for Board consideration other than those defined herein as “meeting materials” shall not convert such materials into “meeting materials.” For good cause, the agenda may be changed after it is first made available for distribution, and additional materials may be added or provided under separate cover at the meeting. The requirement of good cause shall be liberally construed to allow the District to efficiently conduct business and to avoid the expenses associated with special meetings.

The District may, but is not required to, use the following format in preparing its agenda for its regular meetings:

Call to order Roll call
Public comment Organizational matters Review of minutes
Specific items of old business Specific items of new business Staff reports
District Counsel
District Engineer
District Manager
Financial Report
Approval of Expenditures Supervisor’s requests and comments Public comment
Adjournment

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Minutes. The Secretary shall be responsible for preparing and keeping the minutes of each meeting of the Board. Minutes shall be corrected and approved by the Board at a subsequent meeting. The Secretary may work with other staff  members in preparing draft minutes for the Board’s consideration.

Special Requests. Persons wishing to receive, by mail, notices or agendas of meetings, may so advise the District Manager or Secretary at the District Office. Such persons shall furnish a mailing address in writing and shall be required to pre-pay the cost of the copying and postage.

Emergency Meetings. The Chairperson, or Vice-Chairperson if the Chairperson is unavailable, upon consultation with the District Manager and District Counsel, if available, may convene an emergency meeting of the Board without first having complied with sections (1) and (3) of this Rule, to act on emergency matters that may affect the public health, safety, or welfare. Whenever possible, the District Manager shall make reasonable efforts to provide public notice and notify all Board members of an emergency meeting twenty-four (24) hours in advance. Reasonable efforts may include telephone notification. Notice of the emergency meeting must be provided both before and after the meeting on the District’s website, if it has one. Whenever an emergency meeting is called, the District Manager shall be responsible for notifying at least one newspaper of general circulation in the District. After an emergency meeting, the Board shall publish in a newspaper of general circulation in the District, the time, date and place of the emergency meeting, the reasons why an emergency meeting was necessary, and a description of the action taken. Actions taken at an emergency meeting may be ratified by the Board at a regularly noticed meeting subsequently held.

Public Comment. The Board shall set aside a reasonable amount of time at each meeting for public comment and members of the public shall be permitted to provide comment on any proposition before the Board. The portion of  the meeting generally reserved for public comment shall be identified in the agenda. Policies governing public comment may be adopted by the Board in accordance with Florida law.

Budget Hearing. Notice of hearing on the annual budget(s) shall be in accord with Section 190.008 of the Florida Statutes. Once adopted in accord with Section
190.008 of the Florida Statutes, the annual budget(s) may be amended from time to time by action of the Board. Approval of invoices by the Board in excess of  the funds allocated to a particular budgeted line item shall serve to amend the budgeted line item.

Public Hearings. Notice of required public hearings shall contain the information required by applicable Florida law and by these Rules applicable to meeting notices and shall be mailed and published as required by Florida law. The District Manager shall ensure that all such notices, whether mailed or published, contain the information required by Florida law and these Rules and are mailed and

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published as required by Florida law. Public hearings may be held during Board meetings when the agenda includes such public hearing.

Participation by Teleconference/Videoconference. District staff may participate  in Board meetings by teleconference or videoconference. Board members may also participate in Board meetings by teleconference or videoconference if in the good judgment of the Board extraordinary circumstances exist; provided however, at least three Board members must be physically present at the meeting location to establish a quorum. Such extraordinary circumstances shall be presumed when a Board member participates by teleconference or videoconference, unless a majority of the Board members physically present determines that extraordinary circumstances do not exist.

Board Authorization. The District has not adopted Robert’s Rules of Order. For each agenda item, there shall be discussion permitted among the Board members during the meeting. Unless such procedure is waived by the Board, Aapproval or disapproval of resolutions and other proposed Board actions shall be in the form of a motion by one Board member, a second by another Board member, and an affirmative vote by the majority of the Board members present. Any Board member, including the Chairperson, can make or second a motion.

Continuances. Any meeting or public hearing of the Board may be continued without re-notice or re-advertising provided that:

The Board identifies on the record at the original meeting a reasonable need for a continuance;

The continuance is to a specified date, time, and location publicly announced at the original meeting; and

The public notice for the original meeting states that the meeting may be continued to a date and time and states that the date, time, and location of any continuance shall be publicly announced at the original meeting and posted at the District Office immediately following the original meeting.

Attorney-Client Sessions. An Attorney-Client Session is permitted when the District’s attorneys deem it necessary to meet in private with the Board to discuss pending litigation to which the District is a party before a court or administrative agency or as may be authorized by law. The District’s attorneysattorney must request such session at a public meeting. Prior to holding the Attorney-Client Session, the District must give reasonable public notice of the time and date of the session and the names of the persons anticipated to attend the session. The  session must commence at an open meeting in which the Chairperson or Vice- Chairperson announces the commencement of the session, the estimated length of the session, and the names of the persons who will be attending the session. The discussion during the session is confined to settlement negotiations or strategy

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related to litigation expenses or as may be authorized by law. Only the Board, the District’s attorneys (including outside counsel), the District Manager, and the court reporter may attend an Attorney-Client Session. During the session,  no votes may be taken and no final decisions concerning settlement can be made. Upon the conclusion of the session, the public meeting is reopened, and the Chairperson or Vice-Chairperson must announce that the session has concluded. The session must be transcribed by a court-reporter and the transcript of the session filed with the District Secretary within a reasonable time after the session. The transcript shall not be available for public inspection until after the conclusion of the litigation.

Security and Firesafety Board Discussions. Portions of a meeting which relate to or would reveal a security or firesafety system plan or portion thereof made confidential and exempt by section 119.071(3)(a), Florida Statutes, are exempt from the public meeting requirements and other requirements of section 286.011, Florida Statutes, and section 24(b), Article 1 of the State Constitution. Should the Board wish to discuss such matters, members of the public shall be required to leave the meeting room during such discussion. Any records of the Board’s discussion of such matters, including recordings or minutes, shall be maintained as confidential and exempt records in accordance with Florida law.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 189.069(2)(a)16, 190.006, 190.007, 190.008, 286.0105, 286.011, 286.0113, 286.0114, Fla. Stat.

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Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse

Internal  Controls.	The District shall establish and maintain internal controls designed to:

Prevent and detect “fraud,” “waste” and “abuse” as those terms are defined in section 11.45(1), Florida Statutes; and
Promote and encourage compliance with applicable laws, rules contracts, grant agreements, and best practices; and
Support economical and efficient operations; and
Ensure reliability of financial records and reports; and (e)	Safeguard assets.

Adoption. The internal controls to prevent fraud, waste and abuse shall be adopted and amended by the District in the same manner as District policies.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 218.33(3), Fla. Stat.

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Rule 2.0	Rulemaking Proceedings.

Commencement of Proceedings. Proceedings held for adoption, amendment, or repeal of a District rule shall be conducted according to these Rules. Rulemaking proceedings shall be deemed to have been initiated upon publication of notice by the District. A “rule” is a District statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedure or practice requirements of the District (“Rule”). Nothing herein shall be construed as requiring the District to consider or adopt rules unless required by Chapter 190 of the Florida Statutes. Policies adopted by the District which do not consist of rates, fees, rentals or other monetary charges may be, but are not required to be, implemented through rulemaking proceedings.

Notice of Rule Development.

Except when the intended action is the repeal of a Rule, the District shall provide notice of the development of a proposed rule by publication of a Notice of Rule Development in a newspaper of general circulation in the District before providing notice of a proposed rule as required by section
of this Rule. Consequently, the Notice of Rule Development shall be published at least twenty-nine (29) days prior to the public hearing on the proposed Rule. The Notice of Rule Development shall indicate the subject area to be addressed by rule development, provide a short, plain explanation of the purpose and effect of the proposed rule, cite the specific legal authority for the proposed rule, and include a statement of how a person may promptly obtain, without cost, a copy of any preliminary draft, if available.

(b) All rules as drafted shall be consistent with Sections 120.54(1)(g) and 120.54(2)(b) of the Florida Statutes.

Notice of Proceedings and Proposed Rules.

Prior to the adoption, amendment, or repeal of any rule other than an emergency rule, the District shall give notice of its intended action, setting forth a short, plain explanation of the purpose and effect of the proposed action, a reference to the specific rulemaking authority pursuant to which the rule is adopted, and a reference to the section or subsection of the Florida Statutes being implemented, interpreted, or made specific. The notice shall include a summary of the District’s statement of the estimated regulatory costs, if one has been prepared, based on the factors set forth in Section 120.541(2) of the Florida Statutes, and a statement that any person who wishes to provide the District with a lower cost regulatory alternative as provided by Section 120.541(1), must do so in writing within twenty- one (21) days after publication of the notice. The notice shall additionally include a statement that any affected person may request a public hearing

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by submitting a written request within twenty-one (21) days after the date of publication of the notice.  Except when intended action is the repeal of  a rule, the notice shall include a reference to both the date on which and the place where the Notice of Rule Development required by section (2) of this Rule appeared.

The notice shall be published in a newspaper of general circulation in the District and each county in which the District is located not less than twenty-eight (28) days prior to the intended action. The proposed rule shall be available for inspection and copying by the public at the time of the publication of notice.

The notice shall be mailed to all persons named in the proposed rule and to all persons who, at least fourteen (14) days prior to such mailing, have made requests of the District for advance notice of its rulemaking proceedings. Any person may file a written request with the District Manager to receive notice by mail of District proceedings to adopt, amend, or repeal a rule. Such persons must furnish a mailing address and may be required to pay the cost of copying and mailing. Notice will then be mailed to all persons whom, at least fourteen (14) days prior to such mailing, have made requests of the District for advance notice of its proceedings.

Rule Development Workshops. Whenever requested in writing by any affected person, the District must either conduct a rule development workshop prior to proposing rules for adoption or the Chairperson must explain in writing why a workshop is unnecessary. The District may initiate a rule development workshop but is not required to do so.

Petitions to Initiate Rulemaking. All Petitions to Initiate Rulemaking proceedings must contain the name, address, and telephone number of the petitioner, the specific action requested, the specific reason for adoption, amendment, or repeal, the date submitted, the text of the proposed rule, and the facts showing that the petitioner is regulated by the District, or has a substantial interest in the rulemaking. Not later than sixty (60) calendar days following the date of filing a petition, the Board shall initiate rulemaking proceedings or deny the petition with a written statement of its reasons for the denial. If the petition is directed to an existing policy that the District has not formally adopted as a rule, the District may, in its discretion, notice and hold a public hearing on the petition to consider the comments of the public directed to the policy, its scope and application, and to consider whether the public interest is served adequately by the application of the policy on a case-by-case basis, as contrasted with its formal adoption as a rule. However, this section shall not be construed as requiring the District to adopt a rule to replace a policy.

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Rulemaking Materials. After the publication of the notice referenced in section
(3) of this Rule, the Board shall make available for public inspection and shall provide, upon request and payment of the cost of copies, the following materials:

The text of the proposed rule, or any amendment or repeal of any existing rules;

A detailed written statement of the facts and circumstances justifying the proposed rule;

A copy of the statement of estimated regulatory costs if required by Section 120.541 of the Florida Statutes; and

The published notice.

Hearing. The District may, or, upon the written request of any affected person received within twenty-one (21) days after the date of publication of the notice described in section (3) of this Rule, shall, provide a public hearing for the presentation of evidence, argument, and oral statements, within the reasonable conditions and limitations imposed by the District to avoid duplication, irrelevant comments, unnecessary delay, or disruption of the proceedings. The District shall publish notice of the public hearing in a newspaper of general circulation within the District either in the text of the notice described in section (3) of this Rule or in a separate publication at least seven (7) days before the scheduled public hearing. The notice shall specify the date, time, and location of the public hearing, and the name, address, and telephone number of the District contact person who can provide information about the public hearing. Written statements may be submitted by any person prior to or at the public hearing. All timely submitted written statements shall be considered by the District and made part of the rulemaking record.

Emergency Rule Adoption. The Board may adopt an emergency rule if it finds that immediate danger to the public health, safety, or welfare exists which requires immediate action. Prior to the adoption of an emergency rule, the District Manager shall make reasonable efforts to notify a newspaper of general circulation in the District. Notice of emergency rules shall be published as soon as possible in a newspaper of general circulation in the District. The District may  use any procedure which is fair under the circumstances in the adoption of an emergency rule as long as it protects the public interest as determined by the District and otherwise complies with these provisions.

Negotiated Rulemaking. The District may use negotiated rulemaking in developing and adopting rules pursuant to Section 120.54(2)(d) of the Florida Statutes, except that any notices required under Section 120.54(2)(d) of the Florida Statutes, may be published in a newspaper of general circulation in the county in which the District is located.

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Rulemaking Record.	In all rulemaking proceedings, the District shall compile and maintain a rulemaking record. The record shall include, if applicable:

The texts of the proposed rule and the adopted rule;

All notices given for a proposed rule;

Any statement of estimated regulatory costs for the rule;

A written summary of hearings, if any, on the proposed rule;

All written comments received by the District and responses to those written comments; and

All notices and findings pertaining to an emergency rule.

Petitions to Challenge Existing Rules.

Any person substantially affected by a rule may seek an administrative determination of the invalidity of the rule on the ground that the rule is an invalid exercise of the District’s authority.

The petition seeking an administrative determination must state with particularity the provisions alleged to be invalid with sufficient explanation of the facts or grounds for the alleged invalidity and facts sufficient to show that the person challenging a rule is substantially affected by it.

The petition shall be filed with the District. Within 10 days after receiving the petition, the Chairperson shall, if the petition complies with the requirements of subsection (b) of this section, designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer who shall conduct a hearing within 30 days thereafter, unless the petition is withdrawn or a continuance is granted by agreement of the parties. The failure of the District to follow the applicable rulemaking procedures or requirements in this Rule shall be presumed to be material; however, the District may rebut this presumption by showing that the substantial interests of the petitioner and the fairness of the proceedings have not been impaired.

Within 30 days after the hearing, the hearing officer shall render a  decision and state the reasons therefor in writing.

Hearings held under this section shall be de novo in nature. The petitioner has a burden of proving by a preponderance of the evidence that the

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existing rule is an invalid exercise of District authority as to the objections raised. The hearing officer may:

Administer oaths and affirmations;

Rule upon offers of proof and receive relevant evidence;

Regulate the course of the hearing, including any pre-hearing matters;

Enter orders; and

Make or receive offers of settlement, stipulation, and adjustment.

The petitioner and the District shall be adverse parties. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.

Variances and Waivers. A “variance” means a decision by the District to grant a modification to all or part of the literal requirements of a rule to a person who is subject to the rule. A “waiver” means a decision by the District not to apply all or part of a rule to a person who is subject to the rule. Variances and waivers from District rules may be granted subject to the following:

Variances and waivers shall be granted when the person subject to the rule demonstrates that the purpose of the underlying statute will be or has been achieved by other means by the person, and when application of the rule would create a substantial hardship or would violate principles of fairness. For purposes of this section, "substantial hardship" means a demonstrated economic, technological, legal, or other type of hardship to the person requesting the variance or waiver. For purposes of this section, "principles of fairness" are violated when the literal application of a rule affects a particular person in a manner significantly different from the way it affects other similarly situated persons who are subject to the rule.

A person who is subject to regulation by a District Rule may file a petition with the District, requesting a variance or waiver from the District’s Rule. Each petition shall specify:

The rule from which a variance or waiver is requested;

The type of action requested;

The specific facts that would justify a waiver or variance for the petitioner; and

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The reason why the variance or the waiver requested would serve the purposes of the underlying statute.

The District shall review the petition and may request only that information needed to clarify the petition or to answer new questions raised by or directly related to the petition. If the petitioner asserts that any request for additional information is not authorized by law or by Rule of the District, the District shall proceed, at the petitioner’s written request, to process the petition.

The Board shall grant or deny a petition for variance or waiver, and shall announce such disposition at a publicly held meeting of the Board, within sixty (60ninety (90) days after receipt of the original petition, the last item of timely requested additional material, or the petitioner's written request to finish processing the petition. The District’s statement granting or denying the petition shall contain a statement of the relevant facts and reasons supporting the District's action.

Rates, Fees, Rentals and Other Charges. All rates, fees, rentals, or other charges shall be subject to rulemaking proceedings. Policies adopted by the  District which do not consist of rates, fees, rentals or other charges may be, but are not required to be, implemented through rulemaking proceedings.

Specific Authority: §§ 190.011(5), 190.011(15), 190.035, Fla. Stat. Law Implemented: §§ 190.011(5), 190.035(2), Fla. Stat.

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Rule 3.0	Competitive Purchase.

Purpose and Scope.   In  order to  comply with  Sections  190.033(1) through   (3),
287.055 and 287.017 of the Florida Statutes, the following provisions shall apply to the purchase of Professional Services, insurance, construction contracts, design-build services, goods, supplies, and materials, Contractual Services, and maintenance services.

Board Authorization. Except in cases of an Emergency Purchase, a competitive purchase governed by these Rules shall only be undertaken after authorization by the Board.

Definitions.

“Competitive Solicitation” means a formal, advertised procurement process, other than an Invitation to Bid, Request for Proposals, or Invitation to Negotiate, approved by the Board to purchase commodities and/or services which affords vendors fair treatment in the competition for award of a District purchase contract.

“Continuing Contract” means a contract for Professional Services entered into in accordance with Section 287.055 of the Florida Statutes, between the District and a firm, whereby the firm provides Professional Services to the District for projects in which the costs do not exceed onetwo million dollars ($12,000,000), for a study activity when the fee for such Professional Services to the District does not exceed fiftytwo hundred thousand dollars ($50200,000), or for work of a specified nature as outlined in the contract with the District, with no time limitation except that the contract must provide a termination clause (for example, a contract for general District engineering services). Firms providing Professional Services under Continuing Contracts shall not be required to bid against one another.

“Contractual Service” means the rendering by a contractor of its time and effort rather than the furnishing of specific commodities. The term applies only to those services rendered by individuals and firms who are independent contractors. Contractual Services do not include auditing services, Maintenance Services, or Professional Services as defined in Section 287.055(2)(a) of the Florida Statutes, and these Rules.  Contractual Services also do not include any contract for the furnishing of labor or materials for the construction, renovation, repair, modification, or demolition of any facility, building, portion of building, utility, park, parking lot, or structure or other improvement to real property entered into pursuant to Chapter 255 of the Florida Statutes, and Rules 3.5 or 3.6.

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“Design-Build Contract” means a single contract with a Design-Build Firm for the design and construction of a public construction project.

“Design-Build Firm” means a partnership, corporation or other legal entity that:

Is certified under Section 489.119 of the Florida Statutes, to engage in contracting through a certified or registered general contractor or a certified or registered building contractor as the qualifying agent; or

Is certified under Section 471.023 of the Florida Statutes, to practice or to offer to practice engineering; certified under Section
481.219 of the Florida Statutes, to practice or to offer to practice architecture; or certified under Section 481.319 of the Florida Statutes, to practice or to offer to practice landscape architecture.

“Design Criteria Package” means concise, performance-oriented drawings or specifications for a public construction project. The purpose of the Design Criteria Package is to furnish sufficient information to permit Design-Build Firms to prepare a bid or a response to the District’s Request for Proposals, or to permit the District to enter into a negotiated Design- Build Contract. The Design Criteria Package must specify performance- based criteria for the public construction project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions for utilities, stormwater retention and disposal, and parking requirements applicable to the project. Design Criteria Packages shall require firms to submit information regarding the qualifications, availability, and past work of the firms, including the partners and members thereof.

“Design Criteria Professional” means a firm who holds a current certificate of registration under Chapter 481 of the Florida Statutes, to practice architecture or landscape architecture, or a firm who holds a current certificate as a registered engineer under Chapter 471 of the Florida Statutes, to practice engineering, and who is employed by or under contract to the District to provide professional architect services, landscape architect services, or engineering services in connection with the preparation of the Design Criteria Package.

“Emergency Purchase” means a purchase necessitated by a sudden unexpected turn of events (for example, acts of God, riot, fires, floods, hurricanes, accidents, or any circumstances or cause beyond the control of the Board in the normal conduct of its business), where the Board finds

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that the delay incident to competitive purchase would be detrimental to the interests of the District. This includes, but is not limited to, instances where the time to competitively award the project will jeopardize the funding for the project, will materially increase the cost of the project, or will create an undue hardship on the public health, safety, or welfare.

	“Invitation to Bid” is a written solicitation for sealed bids with the title, date, and hour of the public bid opening designated specifically and defining the commodity or service involved. It includes printed instructions prescribing conditions for bidding, qualification, evaluation criteria, and provides for a manual signature of an authorized representative. It may include one or more bid alternates.

“Invitation to Negotiate” means a written solicitation for competitive sealed replies to select one or more vendors with which to commence negotiations for the procurement of commodities or services.

	“Negotiate” means to conduct legitimate, arm’s length discussions and conferences to reach an agreement on a term or price.

“Professional Services” means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of Florida, or those services performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper, in connection with the firm's or individual's professional employment or practice.

“Proposal (or Reply or Response) Most Advantageous to the District” means, as determined in the sole discretion of the Board, the proposal, reply, or response that is:

Submitted by a person or firm capable and qualified in all respects to perform fully the contract requirements, who has the integrity and reliability to assure good faith performance;

The most responsive to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation as determined by the Board; and

For a cost to the District deemed by the Board to be reasonable.

“Purchase” means acquisition by sale, rent, lease, lease/purchase, or installment sale. It does not include transfer, sale, or exchange of goods, supplies, or materials between the District and any federal, state, regional or local governmental entity or political subdivision of the State of Florida.

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“Request for Proposals” or “RFP” is a written solicitation for sealed proposals with the title, date, and hour of the public opening designated and requiring the manual signature of an authorized representative. It may provide general information, applicable laws and rules, statement of work, functional or general specifications, qualifications, proposal instructions, work detail analysis, and evaluation criteria as necessary.

“Responsive and Responsible Bidder” means an entity or individual that has submitted a bid that conforms in all material respects to the Invitation to Bid and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. “Responsive and Responsible Vendor” means an entity or individual that has submitted a proposal, reply, or response that conforms in all material respects to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. In determining whether an entity or individual is a Responsive and Responsible Bidder (or Vendor), the District may consider, in addition to factors described in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the following:

The ability and adequacy of the professional personnel employed by the entity/individual;

The past performance of the entity/individual for the District and in other professional employment;

The willingness of the entity/individual to meet time and budget requirements;

The geographic location of the entity’s/individual’s headquarters or office in relation to the project;

The	recent,	current,	and	projected	workloads	of	the entity/individual;

The volume of work previously awarded to the entity/individual;

Whether the cost components of the bid or proposal are appropriately balanced; and

Whether the entity/individual is a certified minority business enterprise.

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“Responsive Bid,” “Responsive Proposal,” “Responsive Reply,” and “Responsive Response” all mean a bid, proposal, reply, or response which conforms in all material respects to the specifications and conditions in the Invitation to Bid, Request for Proposals, Invitations to Negotiate, or Competitive Solicitation document and these Rules, and the cost components of which, if any, are appropriately balanced. A bid, proposal, reply or response is not responsive if the person or firm submitting it fails to meet any material requirement relating to the qualifications, financial stability, or licensing of the bidder.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.033, 255.20, 287.055, Fla. Stat.

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Rule 3.1	Procedure Under Thethe Consultants' Competitive Negotiations Act.

Scope. The following procedures are adopted for the selection of firms or individuals to provide Professional Services exceeding the thresholds herein described, for the negotiation of such contracts, and to provide for protest of actions of the Board under this Rule. As used in this Rule, “Project” means that fixed capital outlay study or planning activity when basic construction cost is estimated by the District to exceed the threshold amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FIVE, or for a planning study activity when the fee for Professional Services is estimated by the District to exceed the threshold amount provided in Section 287.017 for CATEGORY TWO, as such categories may be amended or adjusted from time to time.

Qualifying Procedures. In order to be eligible to provide Professional Services to the District, a consultant must, at the time of receipt of the firm’s qualification submittal:

Hold all required applicable federal licenses in good standing, if any;

 	(b)	Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the consultant is a corporation; and

Meet any qualification requirements set forth in the District’s Request for Qualifications.

Evidence of compliance with this Rule may be submitted with the qualifications, if requested by the District. In addition, evidence of compliance must be submitted any time requested by the District.

Public Announcement. Except in cases of valid public emergencies as certified  by the Board, the District shall announce each occasion when Professional Services are required for a Project or a Continuing Contract by publishing a notice providing a general description of the Project, or the nature of the Continuing Contract, and the method for interested consultants to apply for consideration.  The notice shall appear in at least one (1) newspaper of general circulation in the District and in such other places as the District deems appropriate. The notice must allow at least fourteen (14) days for submittal of qualifications from the date of publication. The District may maintain lists of consultants interested in receiving such notices. These consultants are encouraged to submit annually statements of qualifications and performance data. Consultants who provide their name and address to the District Manager for inclusion on the list shall receive

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notices by mail.The District shall make reasonable efforts to provide copies  of any notices to such consultants, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process. The Board has the right to reject any and all qualifications, and such reservation shall be included in the published notice. Consultants not receiving a contract award shall not be entitled to recover from the District any costs of qualification package preparation or submittal.

Competitive Selection.

The Board shall review and evaluate the data submitted in response to the notice described in section (3) of this Rule regarding qualifications and performance ability, as well as any statements of qualifications on file. The Board shall conduct discussions with, and may require public presentation by consultants regarding their qualifications, approach to the Project, and ability to furnish the required services. The Board shall then select and list the consultants, in order of preference, deemed to be the most highly capable and qualified to perform the required Professional Services, after considering these and other appropriate criteria:

The ability and adequacy of the professional personnel employed by each consultant;

Whether a consultant is a certified minority business enterprise;

Each consultant’s past performance;

The willingness of each consultant to meet time and budget requirements;

The geographic location of each consultant's headquarters, office and personnel in relation to the project;

The recent, current, and projected workloads of each consultant; and

The volume of work previously awarded to each consultant by the District.

Nothing in these Rules shall prevent the District from evaluating and eventually selecting a consultant if less than three (3) Responsive qualification packages, including packages indicating a desire not to provide Professional Services on a given Project, are received.

If the selection process is administered by any person or committee other than the full Board, the selection made will be presented to the full Board

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with a recommendation that competitive negotiations be instituted with the selected firms in order of preference listed.

Notice of the rankings adopted by the Board, including the rejection of some or all qualification packages, shall be provided in writing to all consultants by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement:  "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s ranking decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

Competitive Negotiation.

After the Board has authorized the beginning of competitive negotiations, the District may begin such negotiations with the firm listed as most qualified to perform the required Professional Services at a rate or amount of compensation which the Board determines is fair, competitive, and reasonable.

In negotiating a lump-sum or cost-plus-a-fixed-fee professional contract for more than the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, the firm receiving the award shall be required to execute a truth-in-negotiation certificate stating that "wage rates and other factual unit costs supporting the compensation are accurate, complete and current at the time of contracting." In addition,  any professional service contract under which such a certificate is required, shall contain a provision that "the original contract price and any additions thereto, shall be adjusted to exclude any significant sums by which the Board determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs."

Should the District be unable to negotiate a satisfactory agreement with the firm determined to be the most qualified at a price deemed by the District to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the District shall immediately begin negotiations with the second most qualified firm. If a satisfactory agreement with the second firm cannot be reached, those negotiations  shall be terminated and negotiations with the third most qualified firm shall be undertaken.

Should the District be unable to negotiate a satisfactory agreement with one of the top three (3) ranked consultants, additional firms shall be selected by the District, in order of their competence and qualifications.

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Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Continuing Contract. Nothing in this Rule shall prohibit a Continuing Contract between a consultant and the District.

Emergency Purchase. The District may make an Emergency Purchase without complying with these Rules. The fact that an Emergency Purchase has  occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 190.011(3), 190.033, 287.055, Fla. Stat.

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Rule 3.2	Procedure Regarding Auditor Selection.

In order to comply with the requirements of Section 218.391 of the Florida Statutes, the following procedures are outlined for selection of firms or individuals to provide Auditing Services and for the negotiation of such contracts. For audits required under Chapter 190 of the Florida Statutes but not meeting the thresholds of Chapter 218 of the Florida Statutes, the District need not follow these procedures but may proceed with the selection of a firm or individual to provide Auditing Services and for the negotiation of such contracts in the manner the Board determines is in the best interests of the District.

Definitions.

"Auditing Services" means those services within the scope of the practice of a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

"Committee" means the auditauditor selection committee appointed by the Board as described in section (2) of this Rule.

Establishment of AuditAuditor Selection Committee. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Board shall establish an auditauditor selection committee (“Committee”), the primary purpose of which is to assist the Board in selecting an auditor to conduct the annual financial audit required by Section 218.39 of the Florida Statutes. The Committee shouldshall include at least three individuals, some or allat least one of whom maywhich must also serve as membersbe a member of the Board. The establishment and selection of the Committee must be conducted at a publicly noticed and held meeting of the Board. The Chairperson of the Committee must be a member of the Board. An employee, a chief executive officer, or a chief financial officer of the District may not serve as a member of the Committee; provided however such individual may serve the Committee in an advisory capacity.

Establishment of Minimum Qualifications and Evaluation Criteria. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Committee shall meet at a publicly noticed meeting to establish minimum qualifications and factors to use for the evaluation of Auditing Services to be provided by a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

Minimum Qualifications. In order to be eligible to submit a proposal, a firm must, at all relevant times including the time of receipt of the proposal by the District:

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Hold all required applicable federalstate professional licenses in good standing, if any;

Hold all required applicable state professionalfederal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation; and

Meet any pre-qualification requirements established by the Committee and set forth in the RFP or other specifications.

If requested in the RFP or other specifications, evidence of compliance with the minimum qualifications as established by the Committee must be submitted with the proposal.

Evaluation Criteria. The factors established for the evaluation of Auditing Services by the Committee shall include, but are not limited to:

Ability of personnel;

Experience;

Understanding of scope of work;

Ability to furnish the required services; and

(viv)	Such other factors as may be determined by the Committee to be applicable to its particular requirements.

The Committee may also choose to consider compensation as a factor. If the Committee establishes compensation as one of the factors, compensation shall not be the sole or predominant factor used to evaluate proposals.

Public Announcement. After identifying the factors to be used in evaluating the proposals for Auditing Services as set forth in section (3) of this Rule, the Committee shall publicly announce the opportunity to provide Auditing Services. Such public announcement shall include a brief description of the audit and how interested firms can apply for consideration and obtain the RFP. The notice shall appear in at least one (1) newspaper of general circulation in the District and the county in which the District is located. The public announcement shall allow for at least seven (7) days for the submission of proposals.

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Request for Proposals. The Committee shall provide interested firms with a Request for Proposals (“RFP”). The RFP shall provide information on how proposals are to be evaluated and such other information the Committee determines is necessary for the firm to prepare a proposal. The RFP shall state the time and place for submitting proposals.

Committee’s Evaluation of Proposals and Recommendation. The  Committee shall meet at a publicly held meeting that is publicly noticed for a reasonable time in advance of the meeting to evaluate all qualified proposals and may, as part of the evaluation, require that each interested firm provide a public presentation where the Committee may conduct discussions with the firm, and where the firm may present information, regarding the firm’s qualifications. At the public meeting, the Committee shall rank and recommend in order of preference no fewer than three firms deemed to be the most highly qualified to perform the required services after considering the factors established pursuant to subsection (3)(b) of this Rule. If fewer than three firms respond to the RFP or if no firms respond to the RFP, the Committee shall recommend such firm as it deems to be the most highly qualified. Notwithstanding the foregoing, the Committee may recommend that any and all proposals be rejected.

Board Selection of Auditor.

Where compensation was not selected as a factor used in evaluating the proposals, the Board shall negotiate with the firm ranked first and inquire of that firm as to the basis of compensation. If the Board is unable to negotiate a satisfactory agreement with the first ranked firm at a price deemed by the Board to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the Board shall immediately begin negotiations with the second ranked firm. If a satisfactory agreement with the second ranked firm cannot be reached, those negotiations shall be terminated and negotiations with the third ranked firm shall be undertaken. The Board may reopen formal negotiations with any one of the three top-ranked firms, but it may not negotiate with more than one firm at a time. If the Board is unable to negotiate a satisfactory agreement with any of the selected firms, the Committee shall recommend additional firms in order of the firms’ respective competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

Where compensation was selected as a factor used in evaluating the proposals, the Board shall select the highest-ranked qualified firm. or document in its public records the reason for not selecting the highest- ranked qualified firm.

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In negotiations with firms under this Rule, the Board may allow the District Manager, District Counsel, or other designee to conduct negotiations on its behalf.

Notwithstanding the foregoing, the Board may reject any or all proposals. The Board shall not consider any proposal, or enter into any contract for Auditing Services, unless the proposed agreed-upon compensation is reasonable to satisfy the requirements of Section 218.39 of the Florida Statutes, and the needs of the District.

Contract. Any agreement reached under this Rule shall be evidenced by a written contract, which may take the form of an engagement letter signed and executed by both parties. The written contract shall include all provisions and conditions of  the procurement of such services and shall include, at a minimum, the following:

A provision specifying the services to be provided and fees or other compensation for such services;

A provision requiring that invoices for fees or other compensation be submitted in sufficient detail to demonstrate compliance with the terms of the contract;

A provision setting forth deadlines for the auditor to submit a preliminary draft audit report to the District for review and to submit a final audit report no later than July 1June 30 of the fiscal year that follows the fiscal year for which the audit is being conducted;

A provision specifying the contract period, including renewals, and conditions under which the contract may be terminated or renewed. The maximum contract period including renewals shall be five (5) years. A renewal may be done without the use of the auditor selection procedures provided in this Rule, but must be in writing.

Provisions required by law that require the auditor to comply with public records laws.

Notice of Award. Once a negotiated agreement with a firm or individual is reached, or the Board authorizes the execution of an agreement with a firm where compensation was a factor in the evaluation of proposals, notice of the intent to award, including the rejection of some or all proposals, shall be provided in writing to all proposers by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests regarding the award of contracts under this Rule

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shall be as provided for in Rule 3.11. No proposer shall be entitled to recover any costs of proposal preparation or submittal from the District.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 119.0701, 218.33, 218.391, Fla. Stat.

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Rule 3.3	Purchase of Insurance.

Scope. The purchases of life, health, accident, hospitalization, legal expense, or annuity insurance, or all of any kinds of such insurance for the officers and employees of the District, and for health, accident, hospitalization, and legal expenses upon a group insurance plan by the District, shall be governed by this Rule. This Rule does not apply to the purchase of any other type of insurance by the District, including but not limited to liability insurance, property insurance, and directors and officers insurance. Nothing in this Rule shall require the District to purchase insurance.

Procedure. For a purchase of insurance within the scope of these Rules, the following procedure shall be followed:

The Board shall cause to be prepared a Notice of Invitation to Bid.

Notice of the Invitation to Bid shall be advertised at least once in a newspaper of general circulation within the District. The notice shall allow at least fourteen (14) days for submittal of bids.

The District may maintain a list of persons interested in receiving notices of Invitations to Bid. Persons who provide their name and address to the District Manager for inclusion on the list shall receive notices by mail.The District shall make reasonable efforts to provide copies of any notices to such persons, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process.

Bids shall be opened at the time and place noted in the Invitation to Bid.

If only one (1) response to an Invitation is received, the District may proceed with the purchase. If no response to an Invitation to Bid is received, the District may take whatever steps are reasonably necessary in order to proceed with the purchase.

The Board has the right to reject any and all bids and such reservations shall be included in all solicitations and advertisements.

Simultaneously with the review of the submitted bids, the District may undertake negotiations with those companies that have submitted reasonable and timely bids and, in the opinion of the District, are fully qualified and capable of meeting all services and requirements. Bid responses shall be evaluated in accordance with the specifications and criteria contained in the Invitation to Bid; in addition, the total cost to the District, the cost, if any, to the District officers, employees, or their dependents, the geographic location of the company’s headquarters and

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offices in relation to the District, and the ability of the company to guarantee premium stability may be considered. A contract to purchase insurance shall be awarded to that company whose response to the Invitation to Bid best meets the overall needs of the District, its officers, employees, and/or dependents.

Notice of the intent to award, including rejection of some or all bids, shall be provided in writing to all bidders by United States Mail, by hand delivery, or by overnight delivery service. The notice shall include the following statement:  "Failure to file a protest within the time prescribed  in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s procurement of insurance under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 112.08, Fla. Stat.

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Rule 3.4	Pre-qualification

Scope. In its discretion, the District may undertake a pre-qualification process in accordance with this Rule for vendors to provide construction services, goods, supplies, and materials, Contractual Services, and maintenance services.

Procedure. When the District seeks to pre-qualify vendors, the following procedures shall apply:

The Board shall cause to be prepared a Request for Qualifications.

For construction services exceeding the thresholds described in Section
255.20 of the Florida Statutes, the Board must advertise the proposed pre- qualification criteria and procedures and allow at least seven (7) days notice of the public hearing for comments on such pre-qualification criteria and procedures. At such public hearing, potential vendors may object to such pre-qualification criteria and procedures. Following such public hearing, the Board shall formally adopt pre-qualification criteria and procedures prior to the advertisement of the Request for Qualifications for construction services.

The Request for Qualifications shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall allow at least seven (7) days for submittal of qualifications for goods, supplies and materials, Contractual Services, maintenance services, and construction services under two hundred fifty thousand dollars ($250,000). The notice shall allow at least twenty-one (21) days for submittal of qualifications for construction services estimated to cost over two hundred fifty thousand dollars ($250,000) and thirty (30) days for construction services estimated to cost over five hundred thousand dollars ($500,000).

The District may maintain lists of persons interested in receiving notices of Requests for Qualifications. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of  a  person to receive the notice shall not invalidate any pre-qualification determination or contract awarded in accordance with these Rules and shall not be a basis for a protest of any pre-qualification determination or contract award.

If the District has pre-qualified vendors for a particular category of purchase, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies or

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responses in response to the applicable Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

In order to be eligible to submit qualifications, a firm or individual must, at the time of receipt of the qualifications:

Hold theall required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Request for Qualifications.

Evidence of compliance with these Rules must be submitted with the qualifications if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the qualifications.

Qualifications shall be presented to the Board, or a committee appointed by the Board, for evaluation in accordance with the Request for Qualifications and this Rule. Minor variations in the qualifications may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature.

All vendors determined by the District to meet the pre-qualification requirements shall be pre-qualified. To assure full understanding of the responsiveness to the requirements contained in a Request for Qualifications, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion and revision of qualifications. For construction services, any contractor pre-qualified and considered eligible by the Department of Transportation to bid to perform the type of work the project entails shall be presumed to be qualified to perform the project.

The Board shall have the right to reject all qualifications if there are not enough to be competitive or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of qualification preparation or submittal from the District.

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(a) (j) Notice of intent to pre-qualify, including rejection of some or all qualifications, shall be provided in writing to all vendors by United States Mail, electronic mail, hand delivery, facsimile, or overnight delivery service.  The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s pre-qualification decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11; provided however, protests related to the pre-qualification criteria and procedures for construction services shall be resolved in accordance with section (2)(b) of this Rule and Section 255.20(1)(b) of the Florida Statutes.

Suspension, Revocation, or Denial of Qualification

The District, for good cause, may deny, suspend, or revoke a prequalified vendor’s pre-qualified status. A suspension, revocation, or denial for good cause shall prohibit the vendor from bidding on any District construction contract for which qualification is required, shall constitute a determination of non-responsibility to bid on any other District construction or maintenance contract, and shall prohibit the vendor from acting as a material supplier or subcontractor on any District contract or project during the period of suspension, revocation, or denial. Good cause shall include the following:

One of the circumstances specified under Section 337.16(2), Fla. Stat., has occurred.

Affiliated contractors submitted more than one proposal for the same work. In this event the pre-qualified status of all of the affiliated bidders will be revoked, suspended, or denied. All bids of affiliated bidders will be rejected.

The vendor made or submitted false, deceptive, or fraudulent statements, certifications, or materials in any claim for payment or any information required by any District contract.

The vendor or its affiliate defaulted on any contract or a contract surety assumed control of financial responsibility for any contract of the vendor.

The vendor’s qualification to bid is suspended, revoked, or denied by any other public or semi-public entity, or the vendor has been the subject of a civil enforcement proceeding or settlement involving a public or semi-public entity.

The vendor failed to comply with contract or warranty requirements or failed to follow District direction in the performance of a contract.

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The vendor failed to timely furnish all contract documents required by the contract specifications, special provisions, or by any state or federal statutes or regulations. If the vendor fails to furnish any of the subject contract documents by the expiration of the period of suspension, revocation, or denial set forth above, the vendor’s pre- qualified status shall remain suspended, revoked, or denied until the documents are furnished.

The vendor failed to notify the District within 10 days of the vendor, or any of its affiliates, being declared in default or otherwise not completing work on a contract or being suspended from qualification to bid or denied qualification to bid by any other public or semi-public agency.

The vendor did not pay its subcontractors or suppliers in a timely manner or in compliance with contract documents.

The vendor has demonstrated instances of poor or unsatisfactory performance, deficient management resulting in project delay, poor quality workmanship, a history of payment of liquidated damages, untimely completion of projects, uncooperative attitude, contract litigation, inflated claims or defaults.

An affiliate of the vendor has previously been determined by the District to be non-responsible, and the specified period of suspension, revocation, denial, or non-responsibility remains in effect.

The vendor or affiliate(s) has been convicted of a contract crime.

The term “contract crime” means any violation of state or federal antitrust laws with respect to a public contract or any violation of any state or federal law involving fraud, bribery, collusion, conspiracy, or material misrepresentation with respect to a public contract.

The term “convicted” or “conviction” means a finding of guilt or a conviction of a contract crime, with or without an adjudication of guilt, in any federal or state trial court of record as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

A denial, suspension, or revocation shall prohibit the vendor from being a subcontractor on District work during the period of denial, suspension, or revocation, except when a prime contractor’s bid has used prices of a subcontractor who becomes disqualified after the bid, but before the request for authorization to sublet is presented.

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The District shall inform the vendor in writing of its intent to deny, suspend, or revoke its pre-qualified status and inform the vendor of its right to a hearing, the procedure which must be followed, and the applicable time limits. If a hearing is requested within 10 days after the receipt of the notice of intent, the hearing shall be held within 30 days after receipt by the District of the request for the hearing. The decision shall be issued within 15 days after the hearing.

Such suspension or revocation shall not affect the vendor’s obligations under any preexisting contract.

In the case of contract crimes, the vendor’s pre-qualified status under  this Rule shall be revoked indefinitely. For all violations of Rule 3.4(3)(a) other than for the vendor’s conviction for contract crimes, the revocation, denial, or suspension of a vendor’s pre-qualified status under this Rule shall be for a specific period of time based on the seriousness of the deficiency.

Examples of factors affecting the seriousness of a deficiency are: i. Impacts on project schedule, cost, or quality of work;
ii. Unsafe conditions allowed to exist; iii. Complaints from the public;
iv. Delay or interference with the bidding process; v. The potential for repetition;
Integrity of the public contracting process;

Effect on the health, safety, and welfare of the public.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.033, 255.0525, 255.20, Fla. Stat.

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Rule 3.5	Construction Contracts, Not Design-Build.

Scope. All contracts for the construction or improvement of any building, structure, or other public construction works authorized by Chapter 190 of the Florida Statutes, the costs of which are estimated by the District in accordance with generally accepted cost accounting principles to be in excess of the threshold amount for applicability of Section 255.20 of the Florida Statutes, as that amount may be indexed or amended from time to time, shall be let under the terms of these Rules and the procedures of Section 255.20 of the Florida Statutes, as the same may be amended from time to time. A project shall not be divided solely to avoid the threshold bidding requirements.

Procedure. When a purchase of construction services is within the scope of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation in the District and in the county in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least twenty-one (21) days for submittal of sealed bids, proposals, replies, or responses, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of bids, proposals, replies, or responses. If the Board has previously pre-qualified contractors pursuant to Rule 3.4 and determined that only the contractors that have been pre-qualified will be permitted to submit bids, proposals, replies, and responses, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation need not be published. Instead, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be sent to the pre-qualified contractors by United States Mail, hand delivery, facsimile, or overnight delivery service.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a  person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

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If the District has pre-qualified providers of construction services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, or responses to Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations.

In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold theall required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the bidder is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects such asincluding but not limited to, reemployment assistance, safety, tax withholding, worker’s compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response, if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting, and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. Bids, proposals, replies, and responses shall be evaluated in

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accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and these  Rules. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid shall be accepted. In relation to a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No contractor shall be entitled to recover any costs of bid, proposal, response, or reply preparation or submittal from the District.

The Board may require potential contractors to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses, shall be provided in writing to all contractors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement:  "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s purchase of construction services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

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If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase construction services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may take whatever steps reasonably necessary in order to proceed with the procurement of construction services, in the manner the Board determines is in the best interests of the District, which steps may include but is not limited to a direct purchase of the construction services without further competitive selection processes.

Sole Source; Government. Construction services that are only available from a single source are exempt from this Rule. Construction services provided by governmental agencies are exempt from this Rule. This Rule shall not apply to  the purchase of construction services, which may include goods, supplies, or materials, that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules. A contract for construction services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board Meeting.

Exceptions. This Rule is inapplicable when:

The project is undertaken as repair or maintenance of an existing public facility;

The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated  the contractorcontract; or

The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public’s best interest to perform the project using its own services, employees, and equipment.

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Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.
Rule 3.6	Construction Contracts, Design-Build.

Scope. The District may utilize Design-Build Contracts for any public construction project for which the Board determines that use of such contract is in the best interest of the District. When letting a Design-Build Contract, the District shall use the following procedure:

Procedure.

The District shall utilize a Design Criteria Professional meeting the requirements of Section 287.055(2)(k) of the Florida Statutes, when developing a Design Criteria Package, evaluating the proposals and qualifications submitted by Design-Build Firms, and determining compliance of the project construction with the Design Criteria Package. The Design Criteria Professional may be an employee of the District, may be the District Engineer selected by the District pursuant to Section
287.055 of the Florida Statutes, or may be retained pursuant to Rule 3.1. The Design Criteria Professional is not eligible to render services under a Design-Build Contract executed pursuant to the Design Criteria Package.

A Design Criteria Package for the construction project shall be prepared and sealed by the Design Criteria Professional. If the project utilizes existing plans, the Design Criteria Professional shall create a Design Criteria Package by supplementing the plans with project specific requirements, if any.

The Board may either choose to award the Design-Build Contract pursuant to the competitive proposal selection process set forth in Section 287.055(9) of the Florida Statutes, or pursuant to the qualifications -based selection process pursuant to Rule 3.1.

Qualifications-Based Selection. If the process set forth in Rule 3.1 is utilized, subsequent to competitive negotiations, a guaranteed maximum price and guaranteed completion date shall be established.

Competitive Proposal-Based Selection. If the competitive proposal selection process is utilized, the Board, in consultation with the Design Criteria Professional, shall establish the criteria, standards and procedures for the evaluation of Design-Build Proposals based on price, technical, and design aspects of the project, weighted for the project. After a Design Criteria Package and the standards and procedures  for  evaluation  of  proposals  have  been  developed,

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competitive proposals from qualified firms shall be solicited pursuant to the design criteria by the following procedure:

A Request for Proposals shall be advertised at least once in a newspaper of general circulation in the county in which the District is located. The notice shall allow at least twenty-one (21) days for submittal of sealed proposals, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of proposals.

The District may maintain lists of persons interested in receiving notices of Requests for Proposals. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

In order to be eligible to submit a proposal, a firm must, at the time of receipt of the proposals:

Hold the required applicable state professional licenses in good standing, as defined by Section 287.055(2)(h) of the Florida Statutes;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation;

Meet any special pre-qualification requirements set forth in the Request for Proposals and Design Criteria Package.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects such asincluding but not limited to reemployment assistance, safety, tax withholding, worker’s compensation,

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unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the proposal if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the proposal.

The proposals, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting, and shall be made available upon  request. Minutes should be taken at the meeting and maintained by the District. In consultation with the Design Criteria Professional, the Board shall evaluate the proposals received based on evaluation criteria and procedures established prior to the solicitation of proposals, including but not limited to qualifications, availability, and past work of the firms and the partners and members thereof. The Board shall then select no fewer than three (3) Design- Build Firms as the most qualified.

The Board shall have the right to reject all proposals if the proposals are too high, or rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of proposal preparation or submittal from the District.

If less than three (3) proposalsResponsive Proposals are received, the District may purchase design-build services or may reject the proposals for lack of competitiveness. If no proposalsResponsive Proposals are received, the District may take whatever steps reasonably necessary in order to proceed with the procurement of design-build services in the manner the Board determines is in the best interests of the District, which steps may include but is not limited to a direct purchase of the design-build services without further competitive selection processes.

Notice of the rankings adopted by the Board, including the rejection of some or all proposals, shall be provided in writing to all consultants by United States Mail, hand

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delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to  file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s rankings under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

The Board shall negotiate a contract with the firm ranking the highest based on the evaluation standards and shall establish a price which the Board determines is fair, competitive and reasonable. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the second most qualified firm, based on the ranking by the evaluation standards. Failing accordShould the Board be unable to negotiate a satisfactory contract with the firm considered to be the second most qualified firm, the Board at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must terminate negotiations. be terminated. The Board shall then undertake negotiations with the third most qualified firm. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the third most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. Should the Board be unable to negotiate a satisfactory contract with any of the selected firms, the Board shall select additional firms in order of their rankings based on the evaluation standards and continue negotiations until an agreement is reached or the list of firms is exhausted.

After the Board contracts with a firm, the firm shall bring to the Board for approval, detailed working drawings of the project.

The Design Criteria Professional shall evaluate the compliance of the detailed working drawings and project construction with the Design Criteria Package, and shall provide the Board with a report of the same.

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Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchase. The Board may, in case of public emergency, declare an emergency and immediately proceed with negotiations with the best qualified Design-Build Firm available at the time. The fact that an Emergency Purchase  has occurred shall be noted in the minutes of the next Board meeting.

Exceptions. This Rule is inapplicable when:

The project is undertaken as repair or maintenance of an existing public facility;

The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contractor; or

The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public’s best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.

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Rule 3.7	Payment and Performance Bonds.

Scope. This Rule shall apply to contracts for the construction of a  public building, for the prosecution and completion of a public work, or for repairs upon a public building or public work, and shall be construed in addition to terms prescribed by any other Rule that may also apply to such contracts.

Required Bond. Upon entering into a contract for any of the services described in section (1) of this Rule in excess of $200,000, the Board should require that the contractor, before commencing the work, execute and record a payment and performance bond in an amount equal to the contract price. Notwithstanding the terms of the contract or any other law, the District may not make payment to the contractor until the contractor has provided to the District a certified copy of the recorded bond.

Discretionary Bond. At the discretion of the Board, upon entering into a contract for any of the services described in section (1) of this Rule for an amount not exceeding $200,000, the contractor may be exempted from executing a payment and performance bond.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 255.05, Fla. Stat.

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Rule 3.8	Goods, Supplies, and Materials.

Purpose and Scope. All purchases of goods, supplies, or materials exceeding the amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, shall be purchased under the terms of this Rule. Contracts for purchases  of “goods, supplies, and materials” do not include printing, insurance, advertising, or legal notices. A contract involving goods, supplies, or materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in  order to avoid the threshold bidding requirements.

Procedure. When a purchase of goods, supplies, or materials is within the scope  of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also include the amount  of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, or Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a  person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified suppliers of goods, supplies, and materials, then, at the option of the District, only those persons who have been pre- qualified will be eligible to submit bids, proposals, replies, or responses.

In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold theall required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

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Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Any firm or individual whose principal place of business is outside the State of Florida must also submit a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that foreign state to business entities whose principal places of business are in that foreign state, in the letting of any or all public contracts. Failure to submit such a written opinion or  submission of a false or misleading written opinion may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and this Rule. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non- material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid, after taking into account the preferences provided for in this subsection, submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be accepted. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which does not grant a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the

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lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference of five (5) percent. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which grants a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference equal to the preference granted by such foreign state.

To assure full understanding of the responsiveness to the solicitation requirements contained in an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service.  The notice shall include the following statement:  "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s purchase of goods, supplies, and materials under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

If less than three (3) bids, proposals, repliesResponsive Bids, Proposals, Replies, or responsesResponses are received, the District may purchase goods, supplies, or materials, or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may take whatever steps reasonably necessary in order to proceed with the procurement of goods, supplies, and materials, in the manner the Board determines is in the best

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interests of the District, which steps may include but is not limited to a direct purchase of the goods, supplies, and materials without further competitive selection processes.

Goods, Supplies, and Materials included in a Construction Contract Awarded Pursuant to Rule 3.5 or 3.6. There may be occasions where the District has undergone the competitive purchase of construction services which contract may include the provision of goods, supplies, or materials. In that instance,  the District may approve a change order to the contract and directly purchase the goods, supplies, and materials. Such purchase of goods, supplies, and materials deducted from a competitively purchased construction contract shall be exempt from this Rule.

Exemption. Goods, supplies, and materials that are only available from a single source are exempt from this Rule. Goods, supplies, and materials provided by governmental agencies are exempt from this Rule. A contract for goods, supplies, or materials is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process. This Rule shall not apply to the purchase of  goods, supplies or materials that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules.

Renewal. Contracts for the purchase of goods, supplies, and/or materials subject to this Rule may be renewed for a period that may not exceed three (3) years or the term of the original contract, whichever period is longera maximum period of five (5) years.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 189.053, 190.033, 287.017, 287.084, Fla. Stat.

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Rule 3.9	Maintenance Services.

Scope. All contracts for maintenance of any District facility or project shall be set under the terms of this Rule if the cost exceeds the amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FOUR. A contract involving goods, supplies, and materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.

Procedure. When a purchase of maintenance services is within the scope of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also include the amount  of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a  person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified suppliers of maintenance services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, and responses.

In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold theall required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

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Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and these Rules. Minor variations in the bids, proposals, replies, and responses may be waived by the Board. A variation is minor  if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid submitted in response to an Invitation to Bid by a Responsive and Responsible Bidder shall be accepted. In relation to  a Request for Proposals, Invitation to Negotiate or Competitive Solicitation the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, or responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No Vendor shall be

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entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s procurement of maintenance services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase the maintenance services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may take whatever steps reasonably necessary in order to proceed with the procurement of maintenance services, in the manner the Board determines is in the best interests of the District, which steps may include but is not limited to a direct purchase of the maintenance services without further competitive selection processes.

Exemptions. Maintenance services that are only available from a single source  are exempt from this Rule. Maintenance services provided by governmental agencies are exempt from this Rule. A contract for maintenance services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

Renewal. Contracts for the purchase of maintenance services subject to this Rule may be renewed for a period that may not exceed three (3) years or the term of the original contract, whichever period is longer. a maximum period of five (5) years.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), 190.033, Fla. Stat.

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Law Implemented: §§ 119.0701, 190.033, 287.017, Fla. Stat.

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Rule 3.10	Contractual Services.

Exemption from Competitive Purchase. Pursuant to Section 190.033(3) of the Florida Statutes, Contractual Services shall not be subject to competitive purchasing requirements. If an agreement is predominantly for Contractual Services, but also includes maintenance services or the purchase of goods and services, the contract shall not be subject to competitive purchasing requirements. Regardless of whether an advertisement or solicitation for Contractual Services is identified as an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, no rights or remedies under these Rules, including but not limited to protest rights, are conferred on persons, firms, or vendors proposing to provide Contractual Services to the District.

Contracts; Public Records. In accordance with Florida law, each contract for Contractual Services shall include provisions required by law that require the contractor to comply with public records laws.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented:  §§ 119.0701, 190.011(3), 190.033, Fla. Stat.

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Rule 3.11	Protests With Respect To Proceedings under Rules 3.1, 3.2, 3.3,
3.4, 3.5, 3.6, 3.8, and 3.9.

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Rule 3.11	Protests
with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, and 3.9.

The resolution of any protests with respect to proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, and 3.9 shall be in accordance with this Rule.

Filing.

With respect to a protest regarding qualifications, specifications, documentation, or other requirements contained in a Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation issued by the District, the notice of protest shall be filed in writing within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after the first advertisement of the Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District’s intended decision. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

Except for those situations covered by subsection (1)(a) of this Rule, any firm or person who is affected adversely by a District’s ranking or intended award under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9 and desires to contest the District’s ranking or intended award, shall file with the District a written notice of protest within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after receipt of the notice of the District’s ranking or intended award. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District’s ranking or intended award. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

If	(c)	If the requirement for the posting of a protest bond and the amount of the protest bond, which may be expressed by a percentage of the contract to be awarded or a set amount, is disclosed in the District’s competitive solicitation documents for a particular purchase under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9, the Board may require

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any person who files a notice of protest tomust post athe protest bond in the. The amount equal to 1% of the anticipated contract amount that is the subject of the protest bond shall be determined by District staff after consultation with the Board and within the limits, if any, imposed by Florida law. In the event the protest is successful, the protest bond shall  be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the District’s costs, expenses, and attorney’s fees associated with hearing and defending the protest. In the event the protest is settled by mutual agreement of the parties, the protest bond shall be distributed as agreed to by the District and protestor.

The District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours.

Contract Execution. Upon receipt of a notice of protest which has been timely filed, the District shall not execute the contract under protest until the subject of the protest is resolved. However, if the District sets forth in writing particular facts and circumstances showing that delay incident to protest proceedings will jeopardize the funding for the project, will materially increase the cost of the project, or will create an immediate and serious danger to the public health, safety, or welfare, the contract may be executed.

Informal Proceeding. If the Board determines a protest does not involve a disputed issue of material fact, the Board may, but is not obligated to, schedule an informal proceeding to consider the protest. Such informal proceeding shall be at a time and place determined by the Board. Notice of such proceeding shall be  sent via facsimile, United States Mail, or hand delivery to the protestor and any substantially affected persons or parties not less than three (3) calendar days prior to such informal proceeding. Within thirty (30) calendar days following the informal proceeding, the Board shall issue a written decision setting forth the factual, legal, and policy grounds for its decision.

Formal Proceeding. If the Board determines a protest involves disputed issues of material fact or if the Board elects not to use the informal proceeding process provided for in section (3) of this Rule, the District shall schedule a formal hearing to resolve the protest. The Chairperson shall designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer to conduct the hearing. The hearing officer may:

Administer oaths and affirmations;

Rule upon offers of proof and receive relevant evidence;

Regulate the course of the hearing, including any pre-hearing matters;

65

Enter orders; and

Make or receive offers of settlement, stipulation, and adjustment.

The hearing officer shall, within thirty (30) days after the hearing or receipt of the hearing transcript, whichever is later, file a recommended order which shall include a caption, time and place of hearing, appearances entered at the hearing, statement of the issues, findings of fact and conclusions of law, separately stated, and a recommendation for final District action. The District shall allow each  party fifteen (15) days in which to submit written exceptions to the recommended order. The District shall issue a final order within sixty (60) days after the filing  of the recommended order.

Intervenors. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.

Rejection of all Qualifications, Bids, Proposals, Replies and Responses after Receipt of Notice of Protest. If the Board determines there was a violation of law, defect, or an irregularity in the competitive solicitation process, the Bids, Proposals, Replies, and Responses are too high, or if the Board determines it is otherwise in the District’s best interest, the Board may reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew. If the Board decides to reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew, any pending protests shall automatically terminate.

Settlement. Nothing herein shall preclude the settlement of any protest under this Rule at any time.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 190.033, Fla. Stat.

66

Rule 4.0	Effective Date.

These  Rules  shall be effective 	, 2018,20 , except that no election of officers required by these Rules shall be required until after the next regular election for the Board.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

67

EIGHTH ORDER OF BUSINESS

RESOLUTION 2020-04

A RESOLUTION BY THE BOARD OF SUPERVISORS OF THE OTC COMMUNITY DEVELOPMENT DISTRICT ADOPTING AN INTERNAL CONTROLS POLICY CONSISTENT WITH SECTION 218.33, FLORIDA STATUTES; PROVIDING AN EFFECTIVE DATE.

WHEREAS, the OTC Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Jacksonville, Florida; and

WHEREAS, consistent with Section 218.33, Florida Statutes, the District is statutorily required to establish and maintain internal controls designed to prevent and detect fraud, waste, and abuse as defined in Section 11.45(1), Florida Statutes; promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices; support economical and efficient operations; ensure reliability of financial records and reports; and safeguard assets; and

WHEREAS, to demonstrate compliance with Section 218.33, Florida Statutes, the District desires to adopt by resolution the Internal Controls Policy attached hereto as Exhibit A.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE OTC COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The attached Internal Controls Policy attached hereto as Exhibit A is hereby adopted pursuant to this Resolution.

SECTION 2. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 3. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.

PASSED AND ADOPTED THIS 12TH DAY OF FEBRUARY, 2020.

ATTEST:	OTC COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

EXHIBIT “A”

OTC
COMMUNITY DEVELOPMENT DISTRICT INTERNAL CONTROLS POLICY

Purpose.

The purpose of this internal controls policy is to establish and maintain internal controls for the OTC Community Development District.

Consistent with Section 218.33(3), Florida Statutes, the internal controls adopted herein are designed to:

Prevent and detect Fraud, Waste, and Abuse (as hereinafter defined).

Promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices.

Support economical and efficient operations.

Ensure reliability of financial records and reports.

Safeguard Assets (as hereinafter defined).

Definitions.

“Abuse” means behavior that is deficient or improper when compared with behavior that a prudent person would consider a reasonable and necessary operational practice given the facts and circumstances. The term includes the misuse of authority or position for personal gain.

“Assets” means District assets such as cash or other financial resources, supplies, inventories, equipment and other fixed assets, real property, intellectual property, or  data.

“Auditor” means the independent auditor (and its employees) retained by the District to perform the annual audit required by state law.

“Board” means the Board of Supervisors for the District.

“District Management” means (i) the independent contractor (and its employees) retained by the District to provide professional district management services to the District and (ii) any other independent contractor (and its employees) separately retained by the District to provide amenity management services, provided said services include a responsibility to safeguard and protect Assets.

“Fraud” means obtaining something of value through willful misrepresentation, including, but not limited to, intentional misstatements or intentional omissions of amounts or disclosures in financial statements to deceive users of financial statements, theft of an entity’s assets, bribery, or the use of one’s position for personal enrichment through the deliberate misuse or misapplication of an organization’s resources.

“Internal Controls” means systems and procedures designed to prevent and detect fraud, waste, and abuse; promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices; support economical and efficient operations; ensure reliability of financial records and reports; and safeguard assets.

“Risk” means anything that could negatively impact the District’s ability to meet its goals and objectives. The term includes strategic, financial, regulatory, reputational, and operational risks.

“Waste” means the act of using or expending resources unreasonably, carelessly, extravagantly, or for no useful purpose.

Control Environment.

Ethical and Honest Behavior.

District Management is responsible for maintaining a work environment that promotes ethical and honest behavior on the part of all employees, contractors, vendors and others.

Managers at all levels must behave ethically and communicate to employees and others that they are expected to behave ethically.

Managers must demonstrate through words and actions that unethical behavior will not be tolerated.

Risk Assessment.

Risk Assessment. District Management is responsible for assessing Risk to the District. District Management’s Risk assessments shall include, but not be limited to:

Identifying potential hazards.

Evaluating the likelihood and extent of harm.

Identifying cost-justified precautions and implementing those precautions.

Control Activities.

Minimum Internal Controls. The District hereby establishes the following minimum Internal Controls to prevent and detect Fraud, Waste, and Abuse:

Preventive controls designed to forestall errors or irregularities and thereby avoid the cost of corrections. Preventive control activities shall include, but not be limited to, the following:

Identifying and segregating incompatible duties and/or implementing mitigating controls.

Performing accounting functions in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards.

Requiring proper authorizations to access and/or modify accounting software.

Implementing computerized accounting techniques (e.g. to help identify coding errors, avoid duplicate invoices, etc.).

Maintaining a schedule of the District’s material fixed Assets.

Maintaining physical control over the District’s material and vulnerable Assets (e.g. lock and key, computer passwords, network firewalls, etc.).

Retaining and restricting access to sensitive documents.

Performing regular electronic data backups.

Detective controls designed to measure the effectiveness of preventive controls and to detect errors or irregularities when they occur. Detective control activities shall include, but not be limited to, the following:

Preparing financial reports in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards.

Reviewing financial statements and investigating any material variances between budgeted expenses and actual expenses.

Establishing and implementing periodic reconciliations of bank, trust, and petty cash accounts.

Establishing an internal protocol for reporting and investigating known or suspected acts of Fraud, Waste, or Abuse.

Engaging in periodic physical inventory counts and comparisons with inventory records.

Monitoring all ACH (electronic) transactions and the sequencing of checks.

Implementation. District Management shall implement the minimum Internal Controls described herein. District Management may also implement additional Internal Controls that it deems advisable or appropriate for the District. The specific ways District Management implements these minimum Internal Controls shall be consistent with Generally Accepted Accounting Principles (GAAP) and otherwise conform to Governmental Accounting Standards Board (GASB) and American Institute of Certified Public Accountants (AICPA) standards and norms.

Information and Communication.

Information and Communication. District Management shall communicate to its employees (needing to know) information relevant to the Internal Controls, including but not limited to any changes to the Internal Controls and/or changes to laws, rules, contracts, grant agreements, and best practices.

Training. District Management shall regularly train its employees (needing the training) in connection with the Internal Controls described herein and promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices.

Monitoring Activities.

Internal Reviews. District Management shall internally review the District’s Internal Controls at least once per year. In connection with this internal review, District Management shall:

Review its operational processes.

Consider the potential risk of Fraud, Waste, or Abuse inherent in each process.

Identify the controls included in the process, or controls that could be included, that would result in a reduction in the inherent risk.

Assess whether there are Internal Controls that need to be improved or added to the process under consideration.

Implement new controls or improve existing controls that are determined to be the most efficient and effective for decreasing the risk of Fraud, Waste or Abuse.

Train its employees on implemented new controls or improvements to existing controls.

External Audits and Other Reviews. Audits and other reviews may be performed on various components of the District’s Internal Controls by the Auditor consistent with Government Auditing Standards (GAS). Audits may identify material deficiencies in the Internal Controls and make recommendations to improve them. District Management shall communicate and cooperate with the Board and the Auditor regarding the potential implementation of Auditor recommendations.

Specific Authority: §§ 190.011(5)], 218.33(3), Florida Statutes
Effective date: February 12, 2020

NINTH ORDER OF BUSINESS

B.

www.etminc.com tel 904-642-8990 • fax 904-646-9485
14775 Old St. Augustine Road• Jacksonville, Florida  32258
August 20, 2019

Mr. James Peny
OTC Community Development District Town Center I at  World Golf Village 475 West Town Place, Suite 114
St. Augustine, FL 32092

Re:		Consulting Engineer's Report, Section 9.21 of the Master Trust Indenture OTC Community Development District
Fiscal Year 2019
ETM Proj Numb: 06-195

Dear Mr. Perry:

In accordance with Section 9.21. of the Master Trust Indenture for the 2007A Bonds, we have completed our annual review of the portions of the project within the OTC Community Development District constructed to date. We find these portions have been maintained in good repair. The COD improvements on COD property is limited to the two stormwater management facilities.

We have reviewed the Operations and Maintenance budget for fiscal year 2019 and believe it is sufficient for proper maintenance of the OTC Community Development District.

 	1.  Storrnwater Ponds	

We are not qualified to provide specific insurance recommendations and recommend that the insurance coverage amounts be reviewed by the District Manager annually to confirm the coverages and current replacement costs are appropriate.

If you have any questions, please contact our office.

Sincerely,

Executive Vice President/Shareholder District Engineer

G:\06-195\Admin \Corr\Consulting Engineer's Report CDD-2019.docx

E

.	.
ngland-Th1m	& m111ar Inc.

PLANNERS • SURVEYORS • GIS • LANDSCAPE ARCHITECTS

Jacksonville • Palm Coast • Lake Mary

ENGINEERS•

CA·00002584 LC-0000316

ELEVENTH ORDER OF BUSINESS

A.

OTC
Community Development District
Unaudited Financial Reporting December 31, 2019

OTC
Community Development District Combined Balance Sheet
December 31, 2019

Assets:	Governmental Fund Types
Debt	Capital
 	General	 	Service	 	Reserve			Totals   (Memorandum Only)
 	2020		
Cash Investments:
Reserve	$589,988	---	$71,323

---	$315,814	---		$661,311

$315,814	
Interest	---	$31	---		$31	
Revenue	---	$108,785	---		$108,785	
Sinking	---	$13	---		$13	
Redemption	---	$553	---		$553	
Due From General Fund	---	$537,294	---		$537,294	
Due from Capital Reserve	---	---	---		$0	
Assessment Receivable	---	---	---		$0	
Prepaid Expenses	 	--- 	--- 	--- 		 	$0 	
Total Assets	 	$589,988 	$962,490 	$71,323 		 	$1,623,801 	
Liabilities:
Accounts Payable	 

$1,460	---	---		
$1,460	
Accrued Expenses	---	---	---		$0	
Due to Debt Service	$537,294	---	---		$537,294	
Due to General Fund	---	---	---		$0	
Due to Capital Reserve	---	---	---		$0	
FICA Payable	---	---	---		$0	
Fund Balances:
Nonspendable	
---	---	---		
$0	
Restricted for Debt Service	---	$962,490	---		$962,490	
Unassigned	 	$51,235 	--- 	$71,323 		 	$122,557 	
Total Liabilities and Fund Equity	 	$589,988 	$962,490 	$71,323 		 	$1,623,801 	

Page 1

OTC
Community Development District Statement of Revenues & Expenditures For The Period Ending December 31, 2019

ADOPTED	PRORATED
BUDGET	
ACTUAL		
Description	BUDGET	THRU 12/31/19	THRU 12/31/19	VARIANCE	

Revenues:					
Assessments-Tax Collector	$74,525	$58,445	$58,445	$0	
Total Revenues	$74,525	$58,445	$58,445	$0	

Expenditures					
Administrative					
Supervisors	$1,800	$450	$0	$450	
FICA Expense	$92	$23	$0	$23	
Engineering Fees	$2,000	$500	$0	$500	
Attorney Fees	$7,500	$1,875	$408	$1,467	
Arbitrage	$600	$150	$0	$150	
Annual Audit	$3,900	$0	$0	$0	
Assessment Roll	$5,000	$5,000	$5,000	$0	
Dissemination	$5,250	$1,313	$1,313	$0	
Trustee Fees	$3,600	$3,600	$3,500	$100	
Management Fees - GMS	$35,000	$8,750	$8,750	($0)	
Computer Time	$2,000	$500	$500	($0)	
Telephone	$50	$13	$0	$13	
Postage	$450	$113	$4	$109	
Printing & Binding	$730	$183	$7	$175	
Insurance	$6,646	$6,646	$6,193	$453	
Travel	$250	$63	$0	$63	
Legal Advertising	$2,000	$500	$292	$208	
Other Current Charges	$1,000	$250	$271	($21)	
Office Supplies	$100	$25	$2	$23	
Dues, Licenses, Subscriptions	$175	$175	$175	$0	
Capital Outlay	$100	$25	$0	$25	
Capital Reserve	$2,728	$0	$0	$0	
Total Administrative Expenses	$80,971	$30,152	$26,415	$3,737	

Maintenace					
Stormwater Maintenance	$2,376	$594	$612	($18)	
Total Maintenance Expenses	$2,376	$594	$612	($18)	
					
Total Expenditures	$83,347	$30,746	$27,027	$3,719	
					
Excess Revenues/Expenses	($8,822)		$31,418		
					
Fund Balance - Beginning	$8,822		$19,816		
					
Fund Balance - Ending	($0)		$51,235		

Page 2

OTC
Community Development District
Debt Service Fund
Statement of Revenues & Expenditures For The Period Ending December 31, 2019

ADOPTED	PRORATED
BUDGET	
ACTUAL		
Description	BUDGET	THRU 12/31/19	THRU 12/31/19	VARIANCE	

Revenues:					
Assessment - On Roll	$652,885	$512,014	$512,014	$0	
Interest Income	$2,500	$625	$2,147	$1,522	
Total Revenues	$655,385	$512,639	$514,161	$1,522	

Expenditures					
Series 2007
Interest Expense - 11/1	
$190,800	
$190,800	
$193,185	
($2,385)	
Interest Expense - 05/1	$190,800	$0	$0	$0	
Principal Expense - 5/1	$225,000	$0	$0	$0	
Total Expenditures	$606,600	$190,800	$193,185	($2,385)	
					
Excess Revenues (Expenditures)	$48,785		$320,976		
					
Fund Balance - Beginning	$323,665		$641,514		
					
Fund Balance - Ending	$372,450		$962,490		

Page 3

OTC
Community Development District
Capital Reserve Fund
Statement of Revenues & Expenditures  For The Period Ending December 31, 2019

ADOPTED	PRORATED
BUDGET	
ACTUAL		
Description	BUDGET	THRU 12/31/19	THRU 12/31/19	VARIANCE	

Revenues:					
Interest - SBA	$1,500	$375	$344	($31)	
Transfer In - General Fund	$2,728	$0	$0	$0	
Total Revenues	$4,228	$375	$344	($31)	

Expenditures					
Capital Outlay	$0	$0	$0	$0	
Total Expenditures	$0	$0	$0	$0	
					
Excess Revenues (Expenditures)	$4,228		$344		
					
Fund Balance - Beginning	$81,131		$70,979		
					
Fund Balance - Ending	$85,359		$71,323		

Page 4

OTC
Community Development District General Fund
Month By Month Income Statement Fiscal Year 2020

October	
November	
December	
January		
February	
March		
April		
May		
June		
July		
August		
September	
Total	
Revenues:																					
Assessments-Tax Collector	$0	$0	$58,445		$0	$0		$0		$0		$0		$0		$0		$0	$0	$58,445	
Total Revenues	$0	$0	$58,445		$0	$0		$0		$0		$0		$0		$0		$0	$0	$58,445	

Expenditures:																					
Administrative
Supervisors	
$0	
$0	
$0		
$0	
$0		
$0		
$0		
$0		
$0		
$0		
$0	
$0	
$0	
FICA Expense	$0	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$0	
Engineering Fees	$0	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$0	
Attorney Fees	$173	$236	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$408	
Arbitrage	$0	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$0	
Annual Audit	$0	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$0	
Assessment Roll	$5,000	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$5,000	
Dissemination	$438	$438	$438		$0	$0		$0		$0		$0		$0		$0		$0	$0	$1,313	
Trustee Fees	$3,500	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$3,500	
Management Fees - GMS	$2,917	$2,917	$2,917		$0	$0		$0		$0		$0		$0		$0		$0	$0	$8,750	
Computer Time	$167	$167	$167		$0	$0		$0		$0		$0		$0		$0		$0	$0	$500	
Telephone	$0	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$0	
Postage	$1	$3	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$4	
Printing & Binding	$4	$4	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$7	
Insurance	$6,193	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$6,193	
Travel	$0	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$0	
Legal Advertising	$292	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$292	
Other Current Charges	$85	$92	$94		$0	$0		$0		$0		$0		$0		$0		$0	$0	$271	
Office Supplies	$0	$0	$1		$0	$0		$0		$0		$0		$0		$0		$0	$0	$2	
Dues, Licenses, Subscriptions	$175	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$175	
Capital Outlay	$0	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$0	
Capital Reserve	$0	$0	$0		$0	$0		$0		$0		$0		$0		$0		$0	$0	$0	
Total Administrative	$18,943	$3,855	$3,616		$0	$0		$0		$0		$0		$0		$0		$0	$0	$26,415	

Maintenace
Stormwater Maintenance	

$204	

$204	

$204		

$0	

$0		

$0		

$0		

$0		

$0		

$0		

$0	

$0	

$612	
Total Maintenance	$204	$204	$204		$0	$0		$0		$0		$0		$0		$0		$0	$0	$612	
																					
Total Expenditures	$19,147	$4,059	$3,820		$0	$0		$0		$0		$0		$0		$0		$0	$0	$27,027	
																					
Excess Revenues (Expenditures)	($19,147)	($4,059)	$54,625		$0	$0		$0		$0		$0		$0		$0		$0	$0	$31,418	

Page 5

OTC
Community Development District Long Term Debt Report

Series 2007A Special Assessments Bonds		
Interest Rate:	5.33%	
Maturity Date:	5/1/2038	
Reserve Fund Definition:	50% Max Annual Debt	
Reserve Fund Requirement:	$305,820.00	
Reserve Fund Balance:	$315,813.75	

Bonds outstanding - 9/30/2013	
$8,760,000	
Less: November 1, 2013 (Special Call)	($15,000)	
Less: May 1, 2014 (Mandatory)	($175,000)	
Less: November 1, 2014 (Special Call)	($15,000)	
Less: May 1, 2015 (Mandatory)	($230,000)	
Less: November 1, 2015 (Special Call)	($15,000)	
Less: May 2, 2016 (Mandatory)	($210,000)	
Less: November 1, 2016 (Special Call)	($20,000)	
Less: May 1, 2017 (Mandatory)	($215,000)	
Less: November 1, 2017 (Special Call)	($230,000)	
Less: May 1, 2018 (Mandatory)	($210,000)	
Less: May 1, 2019 (Mandatory)	($225,000)	
Current Bonds Outstanding	$7,200,000	

Page 6

B.

78.4%

OTC COMMUNITY DEVELOPMENT DISTRICT
SUMMARY OF FY2020 ASSESSMENT RECEIPTS

TOTAL TAX ROLL	# UNITS
ASSESSED	
DEBT ASSESSED	
O&M ASSESSED	TOTAL
ASSESSED	
NET REVENUE TAX ROLL	780,000	652,885.01	74,525.00	727,410.01	

SUMMARY TAX ROLL COLLECTIONS	
DUVAL COUNTY
DISTRIBUTION	TOTAL
RECEIVED	SERIES 2007 DEBT
RECEIVED	
O&M RECEIVED	DATE
RECEIVED	
1		-	-	11/09/19	
2		-	-	11/15/19	
3		-	-	11/21/19	
4	554,009.88	497,250.16	56,759.72	12/06/19	
5	16,448.75	14,763.53	1,685.22	12/17/19	
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
		-	-		
TOTAL COUNTY
DISTRIB.	
570,458.63	
512,013.69	
58,444.94		

BALANCE DUE	
156,951.38	
140,871.32	
16,080.06		

% COLLECTED

C.

OTC
Community Development District

Fund	Date	Check Numbers	Amount

Check Run Summary January 31, 2020

General Fund

Payroll

7/15/19	50010-50012

$	554.10

Subtotal	 $	554.10 

Accounts Payable		
	7/18/19	620-622	$	3,927.81	
	7/24/19	623	$	19.37	
	9/13/19	624-628	$	9,137.67	
	10/4/19	629-634	$	18,453.02	
	10/25/19	635-636	$	792.25	
	10/31/19	637-638	$	281.00	
	11/18/19	639	$	3,527.62	
	12/5/19	640	$	172.50	
	12/12/19	641	$	3,522.19	
	1/9/20	642	$	235.50	
	1/16/20	643	$	1,224.00	
	1/23/20	644	$	3,528.96	
	1/24/20	645	$	537,294.39	
	1/31/20	646	$	115.00	

Subtotal	 $	582,231.28 

Total

$

582,785.38

*Fedex invoices provided upon request

PR300R	PAYROLL CHECK REGISTER	RUN	7/15/19	PAGE	1
CHECK	EMP #	EMPLOYEE NAME	CHECK	CHECK
#	AMOUNT	DATE

-	- -	- - - - - - - - -	-	-  -  -  -  - - -	- - -

50010	3	KURT R VONDEROSTEN	184.70	7/15/2019
-	-   -	-   -	-

-  -  - - -	-  -  -  -  - - -	-  -  - - -	- - - - - - - - - - -

50011	1	ROCKWELL A. MORRIS	184.70	7/15/2019
-

- - - - - -

50012	2	ROSE s.  BOCK	184.70	7/15/2019
-  - - -	-   -   - - - - - - - - - - - - - - - - - - - - - - -
TOTAL FOR REGISTER	554.10

OTC	OAKLEAF	OLAUGHLIN

Attendance Sheet
District Name:	OTC CDD

Board Meeting Date: July 10, 2019

Name

Michelle Piece
Chahperson

In Attendance
17 I

l

Fee

1

No

2

Rose Bock
Vice Chairman

0

YES - $200

3

RockyMonis
Assistant Secretary

CJ

YES- $200

4

Kurt von der Osten
Assistant Secretary

c6

YES-$200

5

Helen Camp
Assistant Secretary

□

No

The Supervisors present at the above-referenced meeting should be compensated accordingly.

                               Date
PLEASE RETURN COMPLETED FORM TO HANNAH SMITH

Governmental Management Services, LLC
1001 Bradford Way
Kingston, TN 37763

Bill To:
OTCCDD
475 WestTown Place
St, Augustine, FL 32092

Description

Invoice

Invoice#: 174
Invoice Date: 7/1/19
Due Date: 7/1/19
Case:
P.O. Number:

Hours!Qty	Rate	Amount

Management Fees - July 2019	/,  bl 0, (:)/5,	.71/0 Information Technology-July 2019		-11- 3S1 Dissemination Agent Services- July 2019	-1;- J/t/ Office Supplies	-11- SJO
Postage	,-//..- t/.JA.')
Copies	---// r-	t/P,.{,-
Telephone	-//-   '//O

			2,916.67	2,916.67
166.67	166.67
416.67	416.67
0.12	0.12
2.00	2.00
1.05	1.05
6.61	6.61	
Total	$3,509_79
Payments/Credits		$0.00 Balance Due	$3,509.79

Hopping  Green & Sams	v i
Attorneys and Counselors

119 S. Monroe Street Ste. 300
P.O. Box 6526
Tallahassee, FL 32314
850.222.7500

1, 31o, o'13, £1s-

====================== =========== STATEMENT =================================
June 30, 2019
OTC Community Development District	Bill Number	108303	
c/o District Manager	Billed through	05/31/2019	
475 West Town Place, Suite 114 St. Augustine, FL 32092		

General Counsel/Monthly Meetings		
OTCCDD	00001	RVW		

FOR PROFESSIONAL SERVICES RENDERED
05/08/19	SSW	Prepare for and attend board meeting by phone; conduct meeting follow-up.

1.10 hrs

05/09/19	AHJ

05/30/19	CGS

Transmit Capitol Conversations newsletter to board of supervisors. Monitor proposed legislation which may impact district.

0.10 hrs

0.20 hrs

Total fees for this matter	$384.00

MATTER SUMMARY

Jaskolski, Amy H. - Paralegal		0.10 hrs	145	/hr	$14.50	
Stuart, Cheryl G.		0.20 hrs	390	/hr	$78.00	
Warren, Sarah S.		1.10 hrs	265	/hr	$291.50	
	TOTAL FEES				$384.00	

TOTAL CHARGES FOR THIS MATTER	$384.00

BILLING SUMMARY

Jaskolski, Amy H. - Paralegal	0.10 hrs	145	/hr	$14.50	
Stuart, Cheryl G.	0.20 hrs	390	/hr	$78.00	
Warren, Sarah S.	1.10 hrs	265	/hr	$291.50	
TOTAL FEES				$384.00	
TOTAL CHARGES FOR THIS BILL				$384.00	

Please include the bill number on vour check.

Governmental Management Services, LLC
1001 Bradford Way
Kingston, TN 37763

Bill To:
OTCCDD
475 West Town Place St. Augustine, FL 32092

Invoice

Invoice#:  175
Invoice Date: 8/1/19
Due Date: 8/1/19
Case:
P.O. Number:

Hours/Qty

Rate

- Airioun\

.... .  <::;; .:,..'"

Manage,:nent Fees -August 2019 J•3f•Sf3_-:Y1_ 351 . ,,... Information Technology  - August  2019 1·'3'  Sil	'/{( Dissemination Agent Seivic_?.s - August 2019 /-':JI· 5 13 · 31 _
Office Supplies J · 31 · S 1:3 •SI	. .
PostageJ•3l•Sl.3 tf2	..,
Copies J ·      J· 51  "3 •  '-125          <--		2,916.67	2,916.67	
		166;67	166.67	
		416,67	416.67	
		0,18	. 0.18	
		3.00	3.00	
		100.50	100.50	

Total	$3,603.69	
Payments/Credits	$0,00	
Balance Due	

Governmental Management Services, LLC
1001 Bradford Way

'C--:'·F-,P  O 9'·   (". 010,.,

 	

l<in11 trm  TN 77R

Bill To:
OTCCDD
475 West Town Place St. Augustine, FL 32092

Description

Invoice

Invoice #:  176
Invoice Date: 9/1/19
Due Date: 9/1/19
Case:
P.O. Number:

Hours/Qty	Rate	Amount

Management Fees - September 2019 I .31-5f3·  3"1 Information Technology - September 2019 I ·31 ·S13• 3 5 1 Dissemination Agent Services - September 2019 (·31 ·Sl3· 3 IL/
Office Supplies I ·31·513 ·SJ
Postage I ·'31·5 JS· lfi..	2-
Copies I ·31· 513· <-12-5
Telephone 1 ·.31 ·513· '-II		2,916.67	2,916.67
166.67	166.67
416.67	416.67
12.65	12.65
3.50	3.50
1.20	1.20
12.12	12.12	

Total	$3,529.48	
Payments/Credits	$0.00	
Balance Due	$3,529.48	

Grau and Associates
951 W. Yamato Road, Suite 280 Boca Raton, FL 33431- www.graucpa.com

Phone: 561-994-9299	Fax: 561-994-5823

OTC Community Development District 1001 Bradford Way
Kingston, TN	37763	
Invoice No.	18600	
Date	08/0712019	

I·31 · s13·31 (p
(3

SERVICE

Arbitrage Series 2007A FYE 02/28/2019

Current Amount Due

$  	

$.  

AMOUNT

=so=o=.o=o
=60,.,..0=.0=0

0 - 30	31- 60	61 -90	91 -120	Over 120	Balance	
600.00	0.00	0.00	0.00	0.00	600.00	
Payment due upon receipt.

Hopping Green & Sams
Attorneys and Counselors

i 19 S, Monroe Street, Ste. 300
P.O. Box 6526
Tallahassee, FL 32314
850.222.7500
=================================	STATEMENT =================================

OTC Community Development District c/o District Manager
475 West Town Place, Suite 114 St. Augustine, FL 32092

August 22, 2019

Bill Number 109403 Billed through 07/31/2019

General Counsel/Monthly Meetings OTCCDD	00001	RVW

FOR PROFESSIONAL SERVICES RENDERED
07/02/19	SSW	Prepare budget and assessment resolutions; confer with Hogge regarding same.

I •3/·5"13 ·3/ 5
</

0.80 hrs

07/10/19	SSW

07/12/19	SSW

07/18/19	SSW

Prepare for and attend board meeting.

Confer with district manager regarding meeting schedule and landowners' election.

Prepare and transmit budget documents; confer with district manager regarding supervisor terms and district business items.

0.60 hrs

0.30 hrs

1.20 hrs

Total fees for this matter

DISBURSEMENTS
Document Reproduction

Total disbursements for this matter

$768.50

24.00

$24.00

MATTER SUMMARY

Warren, Sarah S.	2.90 hrs

265 /hr

$768.50

TOTAL FEES	$768.50	
TOTAL DISBURSEMENTS	$24.00	
TOTAL CHARGES FOR THIS MATTER	$792.50	

BILLING SUMMARY

Warren, Sarah S.	2.90 hrs	265	/hr	$768.50	
TOTAL FEES				$768.50	
TOTAL DISBURSEMENTS				$24.00	
TOTAL CHARGES FOR THIS BILL				$792.50	

OTC CDD - General Counsel	Bill No. 109403	Page 2

Please include the bill number on vour check.

Oakleaf Town Center

9526 Argyle Forest Blvd., Suite B2 #371
Jacksonville, FL 32222
Phone 904-778-0430 Fax 904-778-0432

DATE: INVOICE#
FOR:

July 10, 2019
102 -2019
Pond Maintenance

By	

Bill To:
OTC Community Development District C/O GMS LLC
475 West Town Place, Suite 114
St Augustine, FL 32092

DESCRIPTION	.  .    ..      .  ..    ··.·   ._:  <-.:_,_.
AMOlJNL ;_ ··: <··:	
Pond Maintenance Charges per Attached invoices-April -June , 2019

f7r
(/ 91:f
v--J.11	(j)	d,jftR
3/0, 57'5, 6,l)l	f}Jl.{)	1.{..-t t.; 1J? _l;fl<t-d)/lt
,	$	624.00

t} ,O
c/A.c
'11) (}
/J,(1

1j f{f ) C{)

:·:·-
··---·	
TOTAL	$	

Make all checks payable to Jacksonville MZL, LLC
Remit Address: Jacksonv!lle MZL, LLC C/O Katz Properties
254 31st Street, 4th Floor
New York, NY10001
THANK  YOU FOR YOUR BUSINESS!

··· ·· The Lake Doctors, Inc.
,                  :	Aquatic Management Services   •

3543 State Road 419, Winter Springs, FL 32708

P.O. No.	Terms	
Invoice Date Reflects Month of Service Provided	
	NET lODAYS		
Item	Description	Amount	
	Monthly Water Management Service (R)

SITE: OAKLEAF TOWN CENTER
ARGYLE FOREST AT OLD MIDDLEBURG RD, JACKSONVILLE, FL

Customer Total Balance	$1,290.75	204.00	

PH: 800-666-5253

Bill To

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

To help ensure prompt and accurate credit to your account, please include your account number and invoice number on your check and always include your remittance stub with your payment.

Please visit www.lakedoctors.com for your local office contact information.

PLEASE DETACH & RETURN THIS PORTION WITI:I PAYMENT

INVOICE

Invoice#	422188	
Account#	713617	
Invoice Date	4/1/2019	
Due Date	4/11/2019	
Rep	MAS	
	
Invoice Questions: Lakes@lakedoctors.com Payment Questions: Payments@lakedoctors.com	

Bill To

Amount Enclosed

Invoice#	422188	
Account#	713617	
Date	4/1/2019	

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

For address and contact updates, please email us at Frontdesk@}lakedoctors.com.

Winter Springs, FL 32708

The Lake Doctors, Inc. 3543 State Road 419

Dr®J

Go Green! Contact us at Payments@lakedoctors.com to have your invoices emailed.

IF PAYING BY CREDIT CARD, FILL OUT BELOW
Mastercard	Visa	 American Express
Card#  --------------
Card Verification#	_
Exp. Date# 	_
Print   Name-------------
Billing Address: 	Check box if same as above	

Signature 	_	

- The Lake Doctors, Inc.
     Aquatic Management Services "

3543 State Road 419, Winter Springs, FL 32708

P.O. No.	Terms	
Invoice Date Reflects Month of Service Provided	
	NET  IO DAYS		
Item	Description	Amount	
	Monthly Water Management Service (R)

SITE: OAKLEAF TOWN CENIBR
ARGYLE FOREST AT OLD MIDDLEBURG RD, JACKSONVILLE, FL

Customer Total Balance	$1,290.75	204.00	

PH: 800-666-5253

Bill To

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

To help ensure prompt and accurate credit to your account, please include your account number and invoice number on your check and always include your remittance stub with your payment.

Please visit www.lakedoctors.com for your local office contact information.

PLEASE DETACH & RETURN THIS PORTION WITH PAYMENT

INVOICE

Invoice#	428592	
Account#	713617	
Invoice Date	5/1/2019	
Due Date	5/11/2019	
Rep	MAS	

Invoice Questions: Lakes@Iakedoctors.com Payment Questions: Payments@lakedoctors.com	

Bill To

Amount Enclosed

Invoice#	428592	
Account#	713617	
Date	5/1/2019	

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTIB, NORTH CAROLINA 28237

IF PAYING BY CREDIT CARD, FILL OUT BELOW
Mastercard	Visa	 American Express Card#  			
Card Verification# 	_ Exp. Date# 			_ Print Name 		_
Billing Address: Check box if same as above	
	
Signature 	_	

For address and contact updates, please email us at Frontdesk@lakedoctors.com.
The Lake Doctors, Inc. 3543 State Road 419 Winter Springs, FL 32708

O,._

Go Green! Contact us at Payments@lakedoctors.com to have your invoices emailed.

· · • ··
r

The Lake Doctors, Inc.
Aquatic Management Services '"

3543 State Road 419, Winter Springs, FL 32708

P.O. No.	Terms	Invoice Date Reflects Month of Service Provided	
	NET lODAYS		
Item	Description	Amount	
	Monthly Water Management Service (R)

SITE: OAKLEAF TOWN CENTER
ARGYLE FOREST AT OLD MIDDLEBURG RD, JACKSONVILLE, FL

Customer Total Balance	$612.00	204.00	

PH: 800-666-5253

Bill To

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

To help ensure prompt and accurate credit to your account, please include your account number and invoice number on your check and always include your remittance stub with your payment.

Please visit www.lakedoctors.com for your local office contact information.

PLEASE DETACH & RETURN THIS PORTION WITH PAYMENT

INVOICE

Invoice#	434700	
Account#	713617	
Invoice Date	6/1/2019	
Due Date	6/11/2019	
Rep	MAS	
	
Invoice Questions: Lakes@lakedoctors.com Payment Questions: Payments@lakedoctors.com	

Bill To

Amount Enclosed

Invoice#	434700	
Account#	713617	
Date	6/1/2019	

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

IF PAYING BY CREDIT CARD, FILL OUT BELOW
Mastercard	Visa	 American Express
Card# --------------
Card Verification#	_
Exp. Date# 	_
Print Name 	_
Billing Address: Check box if same as above

Signature  		

For address and contact updates, please email us at Frontdesk(allakedoctors.com.

o=

The Lake Doctors, Inc. 3543 State Road 419 Winter Springs, FL 32708

Go Green! Contact us at Payments@lakedoctors.com to have your invoices emailed.

INVOICE

Jacksonville Daily Record
A Division of
DAILY RECORD & OBSERVER, LLC
10 N. Newnan Street (32202)
P.O. Box 1769 Jacksonville, FL 32201

{904} 356-2466	 	September 18, 2019	
Date

Attn: Courtney Hogge
GMS, LLC
475 WEST TOWN PLACE, STE 114 SAINT AUGUSTINE	FL	32092

SEP 1 8 1019

l•Sl·fl]· l/9
IO
Payment Due Upon Receipt

Serial# 19-07827D
Notice of Meetings

PO/File# 		 	$93.13
Amount Due

 	
Amount Paid
OTC Community Development District	 	$93.13
Payment Due

Case Number	 	 Publication Dates   9/18		

County -Du-val

-------

Payment is due before tlte Proof of Publication is released.

For your convenience, you may remit payment at
jaxdailyrecord.comlsend-payment.

Your notice can be found on the world wide web at www.jaxdailyrecord.com
TERMS: Net 30 days. Past due amounts will be charged a finance charge of 1.5% per month.

Preliminary Proof Of Legal Notice
(This is not a  proof  of publication.)

Please read copy of this advertisement and advise us of any necessary corrections before further publications.

NOTICE OF MEETINGS OTC COMMUNITY DEVELOPMENT DISTRICT
The Board of Supervisors of the OTC Comm.unity Development Dishict will hold theb· regula.r\y scheduled public meetings for Fis­ cal Year 2020 at 10:30 a.m. at the offices of England Thlms & Miller 14775 Old SL Augustine Road, Jacksonville, Florida 32258 on the second Wednesday of the following months, unless otherwise indicated:
November 13, 2019 CLanclowners' Election Only) February 12, 2020
Mey 6, 2020 (''First Wednesday)
JulyB,2020
The meetings are open to the public and will be conducted in acrordance with tbe provision of Florida Law for Community Devel­ opment Districts. The  meetings may be continued to a date, time, an<l place to be specified on tbe record at the meeting. A copy  of tbe agenda for these meetings may Ire obtained from Govemment.al Management Services, LLC, 475 West Town Plaoe, Suite 114, St. Augustine, Flol'ida 32092 or by calling (904.l 940-5850.
Pursuant to pl'()Visions of tbe Americans with Disabilities Act, any person requiring special acconunodatinns at this meeting because of a disability  or  physi­ cal  impairment  should   contact the District Office at 1904} 940- 5850 at least  48  hours  prior  to the meeting. If  you  a1-e  hearing or speech impaired, please contact the Florida Relay Service by dial­ ing 7-1-1, or 1-800-955-8771('ITY)
/ l-800-955-8770 (Voice), for aid in contacting the District Office.
A perliOn who decides to appeal any  decision  mmle at  the meeting
with respect to any matter con­ sidered at the meeting is advised that person will need a record of the proceedings: and that accord· ingly; the person may need to ensure  that  a  verbatim  record of
the proceedings is made, including the testimony and evidence upon which such appeal is to be based.
James A Perry
District Manager
Sept. 18	00{19-07827D)

lnvoice#9583

•

OTC Community Development District

289	
09/12/2019	

Kristina Rudez	
1 of 1	

9l§ce & RISk Advisors

OTC Community Development District c/o Governmental Management Services 475 West Town Place, Suite 114
St. Augustine, FL 32092

Tlhank Yo u

Remit Payment To: Egis Insurance Advisors, LLC
Lockbox 234021 PO Box 84021
Chicago, IL 60689-4002

(321)233-9939

sclimer@egisadvisors.com

,.3,-

Pleas e detach  an d return with  payme nt
x	- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

17

613 · 45

6,193.00

Customer: OTC Community Development District

9583	
10/01/2019	
Renew policy	Florida Insurance Alliance POL,EPLl,EBL,Herb & Pest - Renew policy Due Date: 9/12/2019

SEP iJ.  ,"))   20,  19	

FOR PAYMENTS SENT OVERNIGHT :
Egis /nsurallce Advisors LLC, Fifth Third Wholesale Lockbox, Lockbox #234021, 4900 W. 95th Sf Oak/awn, IL 60453	

Governmental Management Servicest LLC
1001 Bradford Way
Kingston, TN 37763

C:f:D ') !l 2Qi9

-..1  .••   I     ;r.,t    ...1	l

Bill To:
OTC COD
475 West Town Place St. Augustine, FL 32092

Invoice

Invoice#: 177 Invoice Date: 9/15/19
Due Date: 9/15/19 Case;
P.0. Number:

I· 31 ·S13, 31.3
2

Description

Hours/Qty

Rate

Amount

Assessment Roll Certification - FY 2020		5,000.00	5,000.00	

Total	$5,000.00	
Payments!Credits	$0.00	
Balance Due	$5,000.00	

Governmental Management Services, LLC
1001 Bradford Way
Kingston, TN 37763

l..• \_,   I	tJ -	1J

fl('f  ()q	2010

Bill To:
OTCCDD
475 West Town Place St. Augustine, FL 32092

Description

Invoice

Invoice #: 178

Invoice Date: 10/1/19
Due Date: 10/1/19
Case:
P.O. Number:

Hours/Qty	Rate	Amount

Management Fees - October 20191·31·.513 • 3 '1
Information Technology- October 20191·31'5 1 3· 3$( Dissemination Agent Services - October 2019 J •31·s13' ,il/ Office Supplies f ·3( ·51'3· SI	-
Postage I ·31· 513•1-fZ..
Coples/• '3l ·5 / 3' · t.J z.,5			2,916.67	2,916.67
166.67	166.67
437.50	437.50
0.15	0.15
0.80	0.80
3.60	3.60	

Total	$3,525.39	
Payments/Credits	$0.00	
Balance Due	$3,525.39	

Hopping Green & Sams
Attorneys and Counselors

119 S. Monroe Street, Ste. 300
P.O. Box 6526
Tallahassee, FL 32314
850.222.7500

================================= STATEMENT=================================

OTC Community Development District c/o District Manager
475 West Town Place, Suite 114
St. Augustine, FL 32092

September 16, 2019
Bill Number 109864 Billed through 08/31/2019

0E cE 1v en

General Counsel/Monthly Meetings OTCCDD	00001	RVW

FOR PROFESSIONAL SERVICES RENDERED

n	SEP 2 5 2019 u
8 •"·•"·: ·ee""'-"">·":''·''"''"'··""'·c·•,·•.·.••,,,•.

/·3 I· S13• 31.5
1(

08/05/19	RVW	Research and revise rules of procedure.

08/05/19	SSW	Prepare comments to meeting minutes; confer with Hogge regarding landowner election.

0.20 hrs

0.30 hrs

Total fees for this matter	$141.50

MATTER SUMMARY

Van Wyk, Roy		0.20 hrs	310 /hr	$62.00	
Warren, Sarah S.		0.30 hrs	265 /hr	$79.50	
	TOTAL FEES			$141.50	

TOTAL CHARGES FOR THIS MATTER BILLING SUMMARY

$141.50

Van Wyk, Roy
Warren, Sarah s.

TOTAL FEES

0.20 hrs
0.30 hrs

310 /hr
265  /hr

$62.00
$79.50

$141.50

TOTAL CHARGES FOR THIS BILL	$141.50

Please include the bill number on vour check.

Invoice#: 73342

REGIONS
OTC COMMUNITY DEVELOPMENT DISTRICT C/0 GMS LLC
ATTN: BRIAN SANCHEZ
475 W TOWN PLACE STE 114 ST AUGUSTINE, FL	32092

CORPORATE TRUST OPERATIONS
201 MILAN PARKWAY, 2ND FLOOR
BIRMINGHAM,AL 35211
09/17/2019

/ · 31 ·.513 ·323
12-

RE:	OTC COMMUNITY DEVELOPMENT
DISTRICT (CITY OF JACKSONVILLE, FL) SPECIAL ASSESSMENT BONDS
SERIES 2007A BI#	1588

DECEIVE

n

SEP i S 2019

 	Bf:	
Please remit the· following for Trustee, Paying Agent, Registrar, Custodial or Escrow Agent Fees. Payment due by 10/30/2019. Invoices past due after 60 days will incur a 1.5% late fee.

Annual Fee	$	3,500.00

Total Fees Due:	$	3,500.00

Please mail payment with a copy of this Invoice to the address above. If paying by wire, please remit to the following:

ABA# 121000248
Wells Fargo
DDA# 2020050839788
Account Name: .SEI Private TR CO ACF Regions Bank
For Further Credit A/C# G067Z08 Reference Invoice# 73342

Please contact Janet Ricardo at 904-998-4982 with questions or concerns. Thank you for choosing Regions Bank. We appreciate your business.

Grau and Associates
951 W. Yamato Road, Suite 280 Boca Raton, FL 33431- www.graucpa.com

Phone: 561-994-9299	Fax: 561-994-5823

OTC Community Development District 1001 Bradford Way
Kingston, TN	37763	
fnvoice No.	18708	
Date	09/30/2019	

SERVICE	AMOUNT

Audit FYE 09/30/2019

Current Amount Due

$	500.00

$	500.00

ill]	OCT O 9 2019	w
By

f )[E rn [E a w [E rm

/3	ti)
I	3f)fJ.	SlJ, 3::!:?.,

0 -30
500.00

31- 60
0.00

61 - 90	91 -120
o.oo	0.00
Payment due upon receipt.

Over120
0.00

Balance
500.00

INVOICE

Jacksonville Daily Record
A Division of
DAILY RECORD & OBSERVER, LLC
10 N. Newnan Street (32202}
P.O. Box 1769 Jacksonville, FL 32201
(904) 356-2466	 	October 16, 2019	
Date

Attn: Courtney Hogge GMS, LLC
475 WESTTOWN PLACE, STE 114 SAINT AUGUSTINE	FL	32092

Payment Due Upon Receipt

Serial#  19-08504D	PO/File# 		 	$292.25
Amount Due

Notice of Landowners Meeting and Election and Meeting of the Board of Supervisors

OTC Community Development District

Case Number	 	 Publication Dates 10/16,23
------'-------------------

Amount Paid
 	$292.25
Payment Due

County -Du-va-l

-------

/, j/D, $7 , f!lo

Payment is due before tlte  Proof of Publication is released.

For your convenience, you may remit payment at

jaxdailyrecord.com/send-payment.

Your notice can be found on the world wide web at www.jaxdailyrecord.com
TERMS: Net 30 days. Past due amounts will be charged a finance charge of 1.5% per month.

Preliminary Proof Of Legal Notice
(This is not a proof  of publication.)

Please read copy of this advertisement and advise us of any necessary corrections before further publications.

NOTICE OF LANDOWNERS MEETING AND ELECTION AND MEETING OF THE
BOARD OF SUPERVISORS OF THE OTC COMl\ruNITY DEVELOPMENT DISTRICT
Notice is hereby given to the public and all landown<'.rs within OTC Community Umralopment District (the "DiBtrict") the loca­ tion ofwhioh is gen,mally desonned as comprising a parcel of lanrl generally looated north of Argyle Forest Bouleva1·d and east of Branan-Chaffee Road (SR23l in Duval County, Florida. containing approximately 94± acres, ad-vising that a meeting of landowners will be helcl fo1· the pm·pose of electing three (3l pe1·sons to the District Board of Supervisors.
Date: November 13, 2019
Time: 10:30 a.m.
Plaoe:
14775 Old St. Augustine Road Jacksonville, F'lorida 32258 Each landowner may vote in per­
son DT by written proxy. P.ro.."cy forms may he obtained upon request at the office of  the  Dis­ trict Manager, Governmental lvfal'.l.agement Services, LLC, 475 West Town Place, Suite 114, St. Auguotiue, Flo1·ida 82092. At said meeting each  landowner  or  his or her proxy shall be e11titled to nominate persons for the position of Supervisor and cast one  vote per ""'" of land, or fractional por~ tion thereof; owned by hin1 or her nnd looated within  the  District for each person nominated for the position of Supervisor. A  frac­ tion of an acre shall Ire b-eated as on.e acre, entitling the landowner to one vote with res-pect thereto. Platted  lots shall  be counted indi-

vidually and rounded up to the nearest whole .acre.  The acreage of platted lots shall not be aggre­ gated for determining the number of voting unitsheldby a landowner or a landowner's p,oxy. At the landowners meeting the landown­ ers shall seleet a pel'son to  serve as the meeting chair nnd who shall conduct the meeting.
The landowner,; meeting is open to the public and will he conducted in accordance with the provisions of Flolido Law. The meeting may be continued  to  a  da te1    timeJ  and place to be speeified on tl1e record. A copy of the agenda for the meet­ ing may be obtained from the Dis­ trict Managei,
There may be an occasion where one 01· more supervisors will par• ticipale by telephone,
Pursuant to provisions of the Americans with  Disabilities  Act, any person requiring special accotnlIID(lations to participate in the  meeting  is  asked  to  contact the District Office at {904) 940.. 5850, at least 4lJ hoUl's before the meeting. If you are  hearing  or speech  impaired,  please  contact the Florida Relay Service at (800) 955-8770 for aid in contacting the Distt'ict Office.
A person who decides to appeal any decision made by tha Board with respect to any matter consid­ ered nt the meeting is advised that such pe1·son will neecl a record of the proceedings and that OCCOl'd­ inglyJ the person may need to ensure that a verbatim record  of the proceedings is made 1 including the testimony and evidence upon which the appeal is to bl!based.
JrunesPerry DiBtrict Manager
Oct. 16123	00 C19-08504D)

Governmental Management Services, LLC
1001 Bradford Way
Kingston, TN 37763

In)IE © U	\YI IE ffi\
!	NOV 07 2019	\I!)
By 	\

Bill To:
OTC COD
475 West Town Place St. Augustine, FL 32092

Invoice

Invoice#:  179
Invoice Date: 11/1/19
Due Date: 11/1/19
Case:

P.O. Number:

Description	Hours/Qty	Rate	Amount

Management  Fees   - November 2019	/, 310, 57'3, St.JD
Information   Technology- November  2019	,_ %1 Dissemination  Agent Services  - November 2019	SI'! Office Supplies	57 o
Postage	'(JO
Copies	'I;.;{

		2,916.67
166.67
437.50
0.18
3.00
3.60	2,916.67
166.67
437.50
0.18
3.00
3.60	

Total	$3,527.62	
Payments/Credits	$0.00	
Balance Due	$3,527.62	

J

@

Hopping  Green & Sams
Attorneys and Counselors	v...-
119 S. Monroe Street, Ste. 300
P.O. Box 6526	 Tallahassee, Fl 32314
850.222.7500
================================= STATEMENT=================================

OTC Community Development District c/o District Manager
475 West Town Place, Suite 114 St. Augustine, FL 32092

General Counsel/Monthly Meetings OTCCDD	00001	RVW

November 27, 2019

EVEn
.i!     ..l

Bill Number 111380 Billed through 10/31/2019

FOR PROFESSIONAL SERVICES RENDERED
10/11/19	RVW	Review and execute special district fee invoice and update form from Department of Economic Opportunity.

0.10 hrs

10/28/19	RVW

10/29/19	SSW

Review state questionnaire regarding retirement benefits; prepare reply to same.

Confer with Hogge regarding landowners' election.

0.20 hrs

0.30 hrs

Total fees for this matter	$172.50

MATTER SUMMARY

Van Wyk, Roy		0.30 hrs	310	/hr	$93.00	
Warren, Sarah S.		0.30 hrs	265	/hr	$79.50	
	TOTAL FEES				$172.50	

TOTAL CHARGES FOR THIS MATTER	$172.50

BILLING SUMMARY

Van Wyk, Roy	0.30 hrs	310	/hr	$93.00	
Warren, Sarah s.	0.30 hrs	265	/hr	$79.50	
TOTAL FEES				$172.50	
TOTAL CHARGES FOR THIS BILL				$172.50	

Please include the bill number on vour check.

Governme·ntal Management Services, LLC
1001 Bradford Way
Kingston, TN 37763

m[E

lill	DEC O 5 2019
By

IE a W lE fml

Bill To:
OTCCDD
475 West Town Place
St. Augustine, FL 32092

Description

Invoice

Invoice #: 180
Invoice Date: 12/1/19 Due Date: 12/1/19
Case:
P.O. Number:

Hours/Qty	Rate	Amount

Management Fees - December 2019

/,  ol Ot  ? 13,	i:;tr0

Information Technology- December 2019

Dissemination Agent Seivices - December 2019· -3///
Copies	5lO

2,916.67
166.67
437.50
1.35

2,916.67
166.67
437.50
1.35

Total	$3,522.19	
Payments/Credits	$0.00	
Balance Due	$3,522.19	

Hopping Green & Sams

Attorneys and Counselors

119 S. Monroe Street, Ste. 300
P.O. Box 6526 Tallahassee, FL 32314
850.222.7500
================================= STATEMENT=================================

OTC Community Development District c/o District Manager
475 West Town Place, Suite 114

December 16, 2019

Bill Number 111627 Billed through 11/30/2019

St. Augustine, FL 32092

General Counsel/Monthly Meetings OTCCDD	00001	RVW
FOR PROFESSIONAL SERVICES RENDERED

DE C E l'	En
r\	JAN O 2 2020	i j

I l	ii

11/08/19	AHJ	Transmit capitol Conversations  newsletter  to board members.	0.10 hrs

11/13/19	SSW

11/27/19	AHJ

11/29/19	MCE

Prepare for landowners' election; confer with Perry regarding same. Transmit Capitol Conversations newsletter to board members.
Review proposed legislation; monitor committee activity and agendas; monitor Amendment 12 implementation.

0.40 hrs

0.10 hrs

0.30 hrs

Total fees for this matter	$235.50

MATTER SUMMARY

Jaskolski, Amy H. - Paralegal		0.20 hrs	145	/hr	$29.00	
Eckert, Michael C.		0.30 hrs	335	/hr	$100.50	
Warren, Sarah S.		0.40 hrs	265	/hr	$106.00	
	TOTAL FEES				$235.50	

TOTAL CHARGES FOR THIS MATTER	$235.50

BILLING SUMMARY

Jaskolski, Amy H. - Paralegal	0.20 hrs	145	/hr	$29.00	
Eckert, Michael C.	0.30 hrs	335	/hr	$100.50	
Warren, Sarah s.	0.40 hrs	265	/hr	$106.00	
TOTAL FEES				$235.50	
TOTAL CHARGES FOR THIS BILL				$235.50	

Please include the bill number on vour check.

Oakleaf Town Center

9526 Argyle Forest Blvd., Suite B2 #371
Jacksonville, FL 32222
Phone 904-778-0430 Fax 904-778-0432

Bill To:
OTC Community Development District C/0 GMS LLC
475 West Town Place, Suite 114

TOTAL

1,224.00

$

1,224.00

$

/i',) .,

CJ /. /

0[)
.. ·-').,.:,

t) / '.J,

(_J_  .-0

<:J  f	. l

;Jt I

v
I ,

Pond Maintenance Charges per Attached invoices- July - December , 2019

AMOUNT

·.

..

..... · .. ·..

. .

'
.

DESCRIPTION

.

. .

··.. ·. •

.  .

St Augustine, FL 32092

Make all checks payable to Jacksonville MZL, LLC
Remit Address: Jacksonville MZL, LLC C/0 Katz Properties
254 31st Street, 4th Floor
New York, NY 10001

DATE: INVOICE#
FOR:

January 8, 2020
101-2020

Pond Maintenance

THANK YOU FOR YOUR BUSINESS!

3543 State Road 419, Winter Springs, FL 32708

P.O. No.	Terms	Invoice Date Reflects Month of
Service Provided	
	NET IO DAYS		
Item		Description	Amount	
	Monthly Water Management Service (R)

SITE: OAKLEAF TOWN CENTER
ARGYLE FOREST AT OLD MIDDLEBURG RD, JACKSO NVILLE, FL

Customer Total Balance	$408.00	204.00	

PH: 800-666-5253

Bill To

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

To help ensure prompt and accurate credit to your account, please include your account number and invoice number on your check and always include your remittance stub with your payment.

Please visit www.lakedoctors.com for your local office contact information.

PLEASE DETACH & RETURN TIITS PORTION WITH PAYMENT

INVOICE

Invoice #	440795	
Account#	713617	
Invoice Date	7/1/ 2019	
Due Date	7/11/2019	
Rep	MAS	

Invoice Questions: Lakes@lakedoctors.com Payment Questions: Payments@lakedoctors.com

Bill To

Amount Enclosed

Invoice#	440795	
Account#	713617	
Date	7/1 /2019	

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

For address and contact updates, please email us at Frontdesk(a}lakedoctors.com.

Winter Springs, FL 32708

The Lake Doctors, Inc. 3543 State Road 419

D

Go Green! Contact us at Payments@lakedoctor s.com to have your invoices emailed.

IF PAYING BY CREDIT CARD, FILL OUT BELOW
Mastercard	Vis a	 	American Express
Card# --------------
Card Verifica tion # _ _ _ _ _ _ _ _ _ _
Exp. Date# _  _  _  _  _  _  _  _  _  _  _  _  _
Print Name- - - - - - - - - - - - -
Billing Address: 	Check box if same as above

Signature _ _ _ _ _ _ _ _ _ _ _ _ _ _	

.·..·	The Lake Doctors, Inc.
., ''   Aquatic Management Seivices "

3543 State Road 419, Winter Springs, FL 32708
PH: 800-666-5253

Bill To

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROL1NA28237

INVOICE

Invoice#	446956	
Account#
·-	713617	
Invoice Date	8/1/2019	
Due Date	8/11/2019	
Rep	MAS	

Invoice Questions: Lakes@lakedoctors.com Payment Questions: Payments@lakedoctors.com

-- -- ·--

·-

Description

Monthly Water Management Service (R)

SITE: OAKLEAF TOWN CENTER
ARGYLE FOREST AT OLD MIDDLEBURG RD, JACKSONVILLE, FL

Please   ;;;;"your bank=billp°;;ye; a-;;;;;-:irmatch- sy ;. invoi e	_;;t·if;u=;.se a bank bill I/

Customer Total Balance

$408.00

-

payer service. Thank you!

>

'I'&tiiiJiji.tii

To help ensure prompt and accurate credit to your account, please include your account number and invoice number on your check and always include your remittance stub with your payment.

Please visit www.lakedoctors.com for your local office contact information.

::-: ·.:·.,·:_:_-:.:.::

I \':f:;_.c/f:::::;:·fI:iI[J;l ·§lI§:9:;rJ

204.00

Amount

Item

NET IO DAYS

Invoice Date Reflects Month of Service Provided

Terms

Purchase Order Number

-

Bill To

Amount Enclosed

Invoice#	446956	
Account#	713617	
Date	8/1/2019	

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

PLEASE DETACH & RETURN THIS PORTION WITH PAYMENT
Go Green! Contact us at Payments@lakedoctors.com to have your invoices emailed.

For address and contact updates, please email us at

IF PAYING BY CREDIT CARD, FILL OUT BELOW
Mastercard	Visa	 American Express
Card# --------------
Card Verification# 	_
Exp. Date# 	_
Print   Name-------------
Billing Address: 	Check box if same as above	
	
Signature 	_	

Frontdesk(tiJlakedoctors.com.
The Lake Doctors, Inc. 3543 State Road 419 Winter Springs, FL 32708

0,,,.

"\
.

............ ,- - - - ·
Invoice#	453062	

Account#	- . ··-··
713617	
Invoice Date	9/1/2019	
Due Date	9/11/2019	
--·
Rep	
MAS	

INVOICE
The Lake Doctors, Inc.
Aquatic Management Services    "
i0¥t:s :-11:1f:,0:z/i@J1;·1zw)]{1.;;f,i§;;:;i ct ::t:<  ; j.¢ f{r

3543 State Road 419,  Winter Springs, FL 32708

PH: 800-666-5253

Bill To

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA28237

Invoice Questions: Lakes@lakedoctors.com Payment Questions: Payments@lakedoctors.com

Description

Amount

Monthly Water Management Service (R)

204.00

SITE: OAKLEAF TOWN CENTER
ARGYLE FOREST AT OLD MIDDLEBURG RD, JACKSO NVILLE, FL

Please confirm your bank bill payer amount matches your invoice amount if you use a bank bill ayer service. Thank ou!

,.,,-----  ==--	  -·· --~·-·=   -- •Cs:z..,.u:,-,., stomer Total Balance

$408.oo

To help ensure prompt and accurate credit to your account, please include your account number and invoice number on your check and always include your remittance stub with your payment.

Please visit www.lakedoctors.com for your local office contact information.

Item

NET IO DAYS

Invoice Date Reflects Month of Service Provided

Terms

Purchase Order Number

Amount Enclosed

...,,,,. .
Invoice#	453062	
Account#	,,.,.,.....,,_
713617	
Date	9/1/2019	

1- - ---

Bill To

OAKLEAF TOWN CENTER

- ---

- ---

--------------·-..,_.,..,

KATZ PROPERTIES POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

PLEASE DETACH & RETURN THIS PORTION WITH PAYrvIENT
Go Green! Contact us at Payments@lakedoctors.com to have your invoices emailed.

Signature _ _ _ _ _ _ _ _ _ _ _ _ _ _

Print Name- -------------

Billing Address: Check box if same as above

Card Verification# - - - - - - - - - - -

Exp. Date# _ _ _ _ _ _ _ _ _ _ _ _ _

IF PAYING BY CREDIT CARD, FILL OUT BELOW
Mastercard	Visa	 American Express Card# - - - - - - - - - - - - - - -

For address and contact updates, please email us at Frontdesk@?lakedoctors.com.

Winter Springs, FL 32708

The Lake Doctors, Inc. 3543 State Road 419

D

The Lake Doctors, Inc.

Aquatic Management Services "

3543 State Road 419, Winter Springs, FL 32708

Invoice Date Reflects Month of

-    1  -	-	--         -	-	-
Item

---,,---

- - - - -

..,,,..,, 	NET  IO DAYS	.....,_  _  _  _  _  _Se-r.v-ice -Provid--e--d--.-.--

-------1

Description

Amount

Monthly Water Management Service (R)

204.00

SITE: OAKLEAF TOWN CENTER
ARGYLE FOREST AT OLD MIDDLEBURG RD, JACKSONVILLE , FL

Customer Total Balance $408.oo

Please confirm your bank bill payer amount matches your invoice amount if you use a bank bill ayer service. Thank ou!

-	   =	=	.,.-=-= ·==-·=···-="··•=-====-	   =	-	   =	   =	=-= •=-=·   ·=-==-=7·-··==·;"'';"';";;=,'7'77'777'7 7   7     77 ".T".' 7   '77 '7"'77"  :'77     7  ", :7"    '7'7'7

To help ensure prompt and accurate credit to your account, please include your account number and invoice number on your check and always include your remittance stub with your payment.

Please visit www.lakedoctors.com for your local office contact information.

Terms

Purchase Order Number

PH: 800-666-5253

Bill To		
OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237	

PLEASE DETACH & RETURN THIS PORTION WITH PAYMENT

INVOICE

Invoice#	459172		
Account#	713617		
Invoice Date	10/1/2019
 •o.: -·- ,.,,,-
Due Date	10 /11/2019
.,.._.,..,,.,,,.,,.

Rep	MAS	

Invoice Questions: Lakes@lak.edoctors.com Payment Questions: Payments@lakedoctors.com	

Amount Enclosed

--·Invoice#	4',,_ N"A. .,,,. ,-.,,,. ,,A,, .,,,,..,.,,..,
459172	
Account #	- - .
713617	
Date	10/1/2019	

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

,  

 		 	 	_,,

Bill To

IF PA YING BY CREDIT CARD, FILL OUT BELOW
Mastercard	Visa	 American Express
Card# - - - - - - - - - - - - - - -
Card Verification II - - - - - - - - - - -
Exp. Date# _ _ _ _ _ _ _ _ _ _ _ _ _
Print Name - - - - - - - - - - - - - -
Billing Address: Check box if same as above

Signature _ _ _ _ _ _ _ _ _ _ _ _ _ _	

For address and contact updates, please email us at Frontdesk lakedoctors.com.

;.

The Lake Doctors, Inc. 3543 State Road 419 Winter Springs, FL 32708
O

Go Green! Contact us at Payrnents@lakedoctors.com to have your invoices emailed.

The L ke Doctors,_ Inc.
1,	Aquatic Management SeMces    •
,,l  t-t.2zCLf;s 0tt:?dt!±t.#   ;t !t df_#tff.1S'.:

3543 State Road 419, Winter Springs, FL 32708

Purchase Order Number	Terms	Invoice Date Reflects Month of Service Provided	
	NET lODAYS		
Item	Description	Amount	
	Monthly Water Management Service (R)

SITE: OAKLEAF TOWN CENTER
ARGYLE FOREST AT OLD MIDDLEBURG RD, JACKSONVILLE, FL	204.00	
	
To help ensure prompt and accurate credit to your account, please include your account number and invoice number on your check and always include your remittance stub with your payment.

Please visit www.lakedoctors.com for your local office contact information.	

PH: 800-666-5253

Bill To

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

PLEASE DETACH & RETURN THIS PORTION WITH PAYMENT

INVOICE

Invoice#	465367	
Account#	713617	
·-
Invoice Date	
11/1/2019	
Due Date	11/11/2019	
Rep	MAS	

Invoice Questions: Lakes@lakedoctors.com Payment Questions: Payments@lakedoctors.com

Bill To

Amount Enclosed

Invoice#	465367	
Account#	713617	
Date	11/1/2019	

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

For address and contact updates, please email us at Frontdesk lakedoctors.com.
The Lake Doctors, Inc. 3543 State Road 419 Winter Springs, FL 32708

D

Go Green! Contact us at Payments@lakedoctors.com to have your invoices emailed.

IF PAYING BY CREDIT CARD, FILL OUT BELOW
Mastercard	Visa	 American Express CMd# 			_
Cfild Verification# 		_ Exp. Date# 			_ Print Name 			_ Billing Address: 	Check box if same as above	
	
Signature 	_	

The Lake Doctors, Inc.
Aquatic Management Serv ices     "

3543 State Road 419, Winter Spling s, FL 32708

Terms

NETlODAYS

Invoice Date Reflects Month of
Service Provided

Description

Amount

Monthly Water Management Service (R)

204.00

SITE: OAKLEAF TOWN CENTER
ARGYLE FOREST AT OLD MIDDLEBURG RD, JACKSO NVILLE, FL

To help ensure prompt and accurate credit to your account, please include your account number and invoice number on your check and always include your remittance stub with your payment.

Please visit www.lakedoctors.com for your local office contact information.

Item

Purchase Order Number

PH: 800-666-5253

Bill To

OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA 28237

Bill To				
OAKLEAF TOWN CENTER KATZ PROPERTIES
POST OFFICE BOX 37387
CHARLOTTE, NORTH CAROLINA28237	

PLEASE DETACH & RETURN THIS PORTION WITH PAYMENT

INVOICE

r'""""""'"'""··
Invoice#	471127	
....,,..,.,_,..., ..,.

Account#	
713617	
Invoice Date	12 /1/2019	
Due Date	12/11/2019	
Rep	MAS	
- _ __-_.,,,._,	
Invoice Questions: Lakes@lakedoctors.com Payment Questions: Payments@lakedoctors.com	

Amount Enclosed

Invoice#	471127	
,,,,.,,,.
Account#	, ....,, ..,,
713617	
Date	12 / 1/2019	

For address and contact updates, please email us at Frontdesk@lakedoctors.com.

Winter Springs, FL 32708

The Lake Doctors, Inc. 3543 State Road 419

D i\..

Go Green! Contact us at Payrnents@lakedoctor s.com to have your invoices emailed.

IF PAYING BY CREDIT CARD, FILL OUT BELOW
Mastercard	Visa	 American Express
Card# - - - - - - - - - - - - - - -
Card Verification# - - - - - - - - - - -
Exp. Date# _ _ _ _ _ _ _ _ _ _ _ _ _
Print Name- -------------
Billing Address: Check box if same as above

Signature _ _ _ _ _ _ _ _ _ _ _ _ _ _	

Governmental Management Services, LLC

.B,..y..:_;:-_==--=--=-·:-:---2­::::::::::::==::::::: ,

1001 Bradfo rd Way Kingston, TN 37763

Bill To:
OTCCDD
475 West Town Place St. Augustine, FL 32092

Invoice

Invoice #:  181
Invoice Date: 1/1/20
Due Date: 1/1/20

Case:
P.O. Number:

Hours/Qty ·  ·	Rate	Amount .

Management Fees  - January 2020	I, J/rJ, ·73. 31/()
Information Technology- January 2020	.	.	7
D_is_semination';_g9,nt  Serv!ces - January 2020	3 I   Lj
C ()p1e	1  /  O·
0
Telephone	t// o

		2,916.67	2,916.67	
		' i 66.67	166.67	
		437.50
1.35	437.50
1._35	
		6.77	6.77	

_
_

Total	$3,528.96	
Payments/Credits	$0.00	
Balance Due	$3,528.96	

From: Hannah Smith hsmith@gmstnn.com #
Subject: OTC Debt Check
Date: January 24, 2020 at 1o:oo AM
To: Daniel Laughlin dlaughlin@gmsnf.com
Daniel,
Can you please cut a check from OTC CDD to vendor 21OTC CDD- Revenue Account with the following details?

001-300-20700-10100	$25,280.70 FY2019 Assessments	
001-300-20700-10100	$497,250.16 12.06 Debt Assessment	
001-300-20700-10100	$14,763.53 12.17 Debt Assessment	

Total: $537,294.39
Once printed and signed, please mail the attached transmittal letter with the check. Thank you!!! Best Wishes,
Hannah Smith

Governmental Management Services 1001 Bradford Way
Kingston,TN 37763
Direct: (865) 935-4570
Cell: (865)617-8194

O'TC
Community 1Jevefopn-ient Vistrict
475 )Vest Town Pfa.ce, Suite 114 • St. J\:u91utine, j£	32092
904-940-5850 (office) · 904-940-5899 (fax)

January 24, 2020

Janet Ric.ardo VP
Co1porate Trust Department Regions Bank
10245 Centurion Pad::way 2"J Floor
Jacksonville, FL 32256 Dear Janet,
Ple41s.e deposit the enclosed check into tlie Se.ries 2007A Revenue account fur OTC CDD (Acct. #3280000746). niese are tax receipts rrom the coUJlty tax collector fol' the iollowing dates:

03/21/2019	$5,187.68	
04/05/2019	$10,347.75	
04/22/2019	$4,497.13	
05/09/2019	$5,248.14	
12/06/2019	$497,250.16	
12/14/20)8	$14,763.53	

Total: $537,294.39

Sincerelv.

Hannah Smidt
District Accountant
OTC Conununity Development District

Hopping Green & Sams
Attorneys and Counselors

119 S. Monroe Street, Ste. 300
P.O. Box 6526
Tallahassee, FL 32314
850.222.7500

g	(!!)
I,  ,...,, ,I,_(.,.)•

S/3.	}1:;-

================================= STATEMENT =================================
January  22, 2020
OTC Community Development District	Bill Number	112372	
c/o District Manager
475 West Town Place, Suite 114
St. Augustine, FL 32092	Billed through	12/31/2019	

General Counsel/Monthly Meetings

Kj,E,_(:;E	\/Efa \

oTccDD	00001	Rvw	r1	.iAN 2 9 ?ow	i 1
FOR  PROFESSIONAL SERVICES RENDERED	;  ;:'{;	u
12/19/19	AHJ	Transmit Capitol Conversations newsletter to board members.·

12/30/19	MCE	Review proposed legislation; monitor committee activity and agendas; monitor Amendment 12 implementation.

0.10 hrs

0.30 hrs

Total fees for this matter	$115,00

MATTER SUMMARY

Jaskolski, Amy H. - Paralegal		0.10 hrs	145 /hr	$14.50	
Eckert, Michael C.		0.30 hrs	335 /hr	$100.50	
	TOTAL FEES			$115.00	

TOTAL CHARGES FOR THIS MATTER

$115.00

BILLING SUMMARY

Jaskolski, Amy H. - Paralegal	0.10 hrs	145	/hr	$14.50	
Eckert, Michael C.	0.30 hrs	335	/hr	$100.50	
TOTAL FEES				$115.00	
TOTAL CHARGES FOR THIS BILL				$115.00	

Please include the bill number on vour check.