MINUTES OF MEETING

OTC COMMUNITY DEVELOPMENT DISTRICT

A  regular meeting of the Board of Supervisors of the OTC Community Development

District was held  Wednesday, May 9, 2018 at  10:30 a.m. at the offices of England-Thims &

Miller, 14775 Old St. Augustine Road, Jacksonville, Florida 32258.

Present were:

Michelle Pierce	Chairperson

Rose Bock	Vice-Chairperson

Rocky Morris	Supervisor

Kurt von der Osten	Supervisor

Sue Harker	Chairperson - Resigned

Jessica Moreno	Supervisor - Resigned

Also present were:

Jim Perry	District Manager

Sarah Warren	District Counsel (by phone)

Jonathan Smith	Katz Properties (by phone)

FIRST ORDER OF BUSINESS	Roll Call

Mr. Oliver called the meeting to order at 10:30 a.m.

SECOND ORDER OF BUSINESS	Audience Comments

There were no members of the public in attendance.

THIRD ORDER OF BUSINESS	Organizational Matters

A.	Appointment of New Supervisors to Fill Unexpired Terms of Office (11/2019 and 11/2021)
B.	Oath of Office for Newly Appointed Supervisors

Mr. Oliver stated right now there are four seated supervisors and we have a vacancy. What we want to do as we go through the process of accepting resignation and appointing supervisors to fill those vacancies is we want to maintain a quorum of three people. I'd like to take a nomination to fill a vacancy that we have right now. This was made by the resignation of Meredith Hoffman at a previous meeting. Are there any nominations?

May 9, 2018	OTCCDD

Ms. Harker responded Rose Bock.

On MOTION by Ms. Harker seconded by Ms. Moreno with all in favor to accept the nomination of Rose Bock was approved.

Mr. Oliver administered an oath ofoffice to Rose Bock

Mr. Oliver asked would anyone like to offer their resignation?

Ms. Moreno stated I will.

On MOTION by Ms. Harker seconded by Ms. Pierce with all in favor to accept the resignation of Jessica Moreno was approved.

Mr. Oliver stated we now have a vacancy to fill with Jessica's resignation. Do we have

any nominations to fill that vacancy?

Ms. Harker responded Rocky Morris.

On MOTION by Ms. Harker seconded by Ms. Pierce with all in favor to accept the nomination of Rocky Morris was approved.

Mr. Oliver administered an oath ofoffice to Rocky Morris.

Mr. Oliver asked would anyone like to offer their resignation?

Ms. Harker responded I am ready to resign.

On MOTION by Ms. Pierce seconded by Mr. Morris with all in favor to accept the resignation of Sue Harker was approved.

Mr.  Oliver stated we  have  another vacancy. Do we have any nominations to fill  the

vacancy?

Ms. Bock stated I nominate Kurt von der Osten.

On MOTION by Ms. Bock seconded by Ms. Pierce with all in favor to accept the nomination of Kurt von der Osten was approved.

Mr. Oliver administered an oath ofoffice to Kurt von der Osten

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May 9, 2018	OTCCDD

C.	Resolution 2018-04, Election of Officers

Mr. Oliver stated we need to fill the position of Chair. Is it your intention to serve as Chair, Michelle?

Ms. Pierce responded yes.

Mr. Oliver asked who would the board like to serve as Vice Chair? The Vice Chair would execute documents in the absence of the Chair.

Mr. Morris stated I nominate Rose Bock.

Mr. Oliver stated based on that I would like to have the board consider resolution 2018-04 with Michelle Pierce serving as Chair, Rose Bock as Vice Chair, the balance of the board serving as Assistant Secretaries and certain GMS staff will remain in their positions right now so we can execute documents between meetings.

On MOTION by Mr. Morris seconded by Mr. von der Osten with all in favor Resolution 2018-04 was approved.

FOURTH ORDER OF BUSINESS	Approval of the Minutes of the February 14,

2018 Meeting

There were no corrections to the minutes.

On MOTION by Ms. Pierce seconded by Mr. Morris with all in favor the Minutes of the February 14, 2018 Meeting were approved.

FIFTH ORDER OF BUSINESS	Acceptance of the Public Facilities Report
Mr. Oliver stated we are required by Chapter 190 to prepare and provide this report to the

State of Florida every seven years. If you look inside the front cover of the report you'll see that

the only facilities right now maintained by the District is the storm water management system.

Item three shows the District does not currently have plans to add or modify any facilities, nor

does it have any plans to replace the public facilities. On the next page is a map of the property.

On MOTION by Mr. Morris seconded by Ms. Bock with all in favor the public facilities report was accepted.

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May 9, 2018

OTCCDD

SIXTH ORDER

OF

BUSINESS

Consideration	of	Resolution	2018-05,	
Approving the Proposed Budget and Setting	
a Public Hearing Date for Adoption		

Mr.	Oliver stated when we approved the meeting schedule we set the public hearing date		
for July 11	th	at 10:30. That would be	at least 60 days from today which is required by statute.		
								
The budget that's proposed for FYl 9 is the same amount of expenditures as for 2018. There is no		
change in the total of the budget or assessments.  In the administrative section there will be		
expenditures for supervisor pay, which we will plug in at $1,800 plus the employer's matching		
for FICA. We would correspondently reduce the capital reserve fund contribution from $11,000		
to  approximately  $9,000.  That keeps  the  budget in balance.  Once  this  is  approved  we  will		
provide it to local government, in this case Duval County, and we would have a public hearing		
no sooner than 60 days.  Once the budget is approved we will provide the assessment roll to		
						st		
Duval County by July 31st_ The assessment roll information will be included on the November 1		
property tax bills that are  sent out by the tax collector. You always have the opportunity to		
amend the budget throughout the year	if you need to.		
							
			On MOTION by Mr. Morris seconded by Mr. von der Osten with				
			all in favor resolution 2018-05, approving the proposed budget for				
			fiscal year 2019 and setting a public hearing date for July 11, 2018				
			at  10:30  a.m.  at  the  offices  of  England  Thims  &  Miller  was				
			approved.					
SEVENTH ORDER OF BUSINESS	Other Business		
There being none, the next item followed.		

EIGHTH A

ORDER OF BUSINESS	Staff Reports

Attorney

There being none, the next item followed.

B.

Engineer

There being none, the next item followed.

C.	Manager

Mr. Oliver stated we will have the public hearing in July and we

meeting calendar for FY19.

will

also adopt the

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May 9, 2018	OTCCDD

NINTH ORDER OF BUSINESS	Supervisors'	Requests	and	Audience

Comments

There being none, the next item followed.

TENTH ORDER OF BUSINESS	Financial Statements
Mr. Oliver stated there are no unusual variances. Your capital reserves are at $78,000,

which is very strong.

ELEVENTH ORDER OF BUSINESS	Assessment Receipt Schedule
Mr. Oliver stated on the assessment receipts schedule you are 98.7% collected, which is

strong. Any small amount still to be collected would be done through the sale of tax certificates

TWELFTH ORDER OF BUSINESS	Approval of Check Register	
Mr. Oliver stated there is one large expenditure on page two and that is in the amount of	
$266,000. When the tax collections come in to	the general fund, the general fund sends the	
allocation  to  the  debt  service  fund  so  that  the	semi-annual  interest payments  and principal	
payments can be made.			

On MOTION by Ms. Pierce seconded by Mr. Morris with all in favor the Check Register was approved.

THIRTEENTH ORDER OF BUSINESS	Next Scheduled Meeting -  July  11, 2018 at
the offices of England Thi ms & Miller

Mr. Oliver stated the next scheduled meeting would be July 11, 2018 at this location at

10:30a.m.

FOURTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Morris seconded by Mr. von der Osten with all in favor the Meeting was adjourned.

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