MINUTES OF MEETING

OTC COMMUNITY DEVELOPMENT DISTRICT

A regular meeting of the Board of Supervisors of the OTC Community Development

District was held Wednesday, February 14, 2018 at 10:30 a.m. at the offices ofEngland-Thims

& Miller, 14775 Old St. Augustine Road, Jacksonville, Florida 32258.

Present were:

Sue Harker

Michelle Pierce

Helen Camp

Also present were:

Jim Perry

Sarah Warren

Jonathan Smith

FIRST ORDER OF BUSINESS

Chairperson

Supervisor

Supervisor

District Manager

District Counsel (by phone)

Winslow Property Management (by phone)

Roll Call

Mr. Perry called the meeting to order at 10:30 a.m.

SECOND ORDER OF BUSINESS	Audience Comments

There were no members of the public in attendance.

THIRD ORDER OF BUSINESS	Organizational Matters

Mr. Perry stated just prior to this meeting we swore in Ms. Camp and we've notarized the

oath of office. You are a public official and you will have to fill out a Form I and submit it to the

Supervisor of Elections in the County in which you reside. Please do that within 30 days. Being a

Supervisor, you are subject to the Sunshine Amendment, which means any business that could be

discussed at a future meeting you cannot discuss with any of the other supervisors unless it is

during a public meeting.

A.	Acceptance of Resignation from Meredith Hoffman

On MOTION by Ms. Harker seconded by Ms. Pierce with all in favor to accept the resignation of Meredith Hoffman was approved.

February 14, 2018	OTCCDD

B.	Appointment of New Supervisors to Fill Unexpired Terms of Office (11/2019

and 11/2021)
Mr. Perry asked do you have any nominations for an open position?

Ms. Harker responded I do not.

C.	Oath of Office for Newly Appointed Supervisor and Elected Supervisors

	The oaths of offices were administered prior to the meeting.

D.	Resolution 2018-01, Canvassing and Certifying the Results of the Landowners

Election
Mr. Perry stated you have a copy of resolution 2018-01 in your agenda book. It shows the

results of the landowners' election votes that were cast on November 8th.

On MOTION by Ms. Harker seconded by Ms. Pierce with all in favor Resolution 2018-01 was approved.

E.	Resolution 2018-02, Election of Officers

Mr. Perry stated whenever we have a new member appointed to the Board we go back

through the slate of officers. We currently have Sue Harker as Chairman, Michelle Pierce as

Vice Chair, myself as Secretary, Dave deNagy as Treasurer, myself as Assistant Treasurer and

then Jessica Moreno, Dave deNagy and Jim Oliver as Assistant Secretaries. We would ask that

you consider that same slate but with adding Helen Camp as an Assistant Secretary.

On MOTION by Ms. Pierce seconded by Ms. Harker with all in favor resolution 2018-02 was approved.

FOURTH ORDER OF BUSINESS Approval of the Minutes of the July 12, 2017 Meeting

There were no corrections to the minutes.

On MOTION by Ms. Harker seconded by Ms. Pierce with all in favor the Minutes of the July 12, 2017 Meeting were approved.

FIFTH ORDER OF BUSINESS	Acceptance  of the  Minutes  of the  July  12,
2017 Audit Committee Meeting

Mr. Perry stated this meeting was in regards to the ranking of proposals for the auditors.

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February I 4, 2018	OTCCDD

On MOTION by Ms. Harker seconded by Ms. Pierce with all in favor the Minutes of the July 12, 2017 Audit Conunittee Meeting were accepted.

SIXTH ORDER OF BUSINESS	Acceptance of the Minutes of the November
8, 2017 Landowners' Election

Mr. Perry stated those minutes are included in your agenda package.

On MOTION by Ms. Pierce seconded by Ms. Harker with all in favor the Minutes of the November 8, 2017 Landowners' Election were accepted.

SEVENTH ORDER OF BUSINESS	Ratification  of  Engagement  Letter  from
Grau & Associates for the FY 2017 Audit

Mr. Perry stated Grau was the number one ranked firm by the audit conunittee. We've

already  entered  into  that  agreement  with  them  because  of the  timing  of the  audit  and  it

corresponds with their proposal.

On MOTION by Ms. Harker seconded by Ms. Pierce with all in favor the engagement letter from Grau & Associates for the FY 2017 audit was ratified.

EIGHTH ORDER OF BUSINESS	Consideration	of	Resolution	2018-03,	
	Designating	the	District's	Primary	
	Administrative	Officeand	Principal	
	Headquarters				

Mr. Perry stated resolution 2018-03 is an administrative item and it just designates what

we've had in the past with GMS' office in St. Augustine being the primary administrative office

of the district.

On MOTION by Ms. Pierce seconded by Ms. Harker with all in favor Resolution 2018-03 was approved.

NINTH ORDER OF BUSINESS	Other Business

There being none, the next item followed.

TENTH ORDER OF BUSINESS	Staff Reports

A.	Attorney
There being none, the next item followed.

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February 14, 2018	OTCCDD

B.	Engineer

There being none, the next item followed.

C.	Manager

Mr. Perry stated the budget process is starting and luckily this budget is pretty simple so that will be commencing at our next meeting in May.

ELEVENTH ORDER OF BUSINESS	Snpervisors'	Reqnests	and	Andience

Comments

Ms. Harker stated effective April 30t\ the Sembler Company will no longer be managing Oakleaf Town Center. Catz & Associates will be taking over management of the assets. We talked to Jonathan about this on Monday that this board will need to be filled with different people at that point. We believe Michelle is going to be staying on with them so she would remain on the board but the other positions currently held by Sembler Company employees would be filled by different people at that point so April 30th we will be resigning from the board. May 9th is the next meeting at which we will need to have the board filled in order to have quorum for that meeting.

Mr. Perry stated you might have to attend that May meeting in order to transition the board. We can talk through that. If there are resignations we have to have the current board approve the new board members corning in.

Ms. Harker stated we can work through that.

TWELFTH ORDER OF BUSINESS	Financial Statements

Mr. Perry stated the financial statements are enclosed in your agenda package.

THIRTEENTH ORDER OF BUSINESS	Assessment Receipt Schedule

Mr. Perry stated we are about 97% collected.

FOURTEENTH ORDER OF BUSINESS	Approval of Check Register
Mr. Perry stated the check register is enclosed in your agenda package.

On MOTION by Ms. Harker seconded by Ms. Pierce with all in favor the Check Register was approved.

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February 14, 2018	OTCCDD

FIFTEENTH ORDER OF BUSINESS	Next Scheduled Meeting - May 9, 2018 at the
offices of Euglaud Thims & Miller

Mr. Perry stated the next scheduled meeting would be May 9, 2018 at this location at

10:30a.m.

SIXTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Pierce seconded by Ms. Harker with all in favor the Meeting was adjourned.

\

~~' • '    >.,,
Chairman/Y.ice Chairman

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